2007 Minutes

December 17, 2007 Regular Meeting

2007-12-17T19:30:00.001-08:00

The City Council met in regular session on December 17, 2007 at 7:30 P.M. in the Council Chambers of City Hall.

President Walker presided:

Councilmembers present:

Wes Lester
Georgia DeHaas
James Zehner
Del Houger
Brian Lorentz

Mayor Vanderwall absent

City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the December 3rd regular were approved as presented by Councilwoman DeHaas, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

VISITORS: Jason White, 203 North Hall Street explained that they bought their house in July 2006 and due to their property boundaries and size (50’x100’) and the location of their water service line which they don’t want to cover with concrete, they are unable to put in a personal driveway. Most of the time they don’t have a place to park at their house. The area is very busy with bowling leagues and Oscars parking. He would like to request “Resident Parking Only” signs to be installed and is more than happy to pay for the signs. Jason tried to buy footage from the neighbor so they could put in a driveway, but the neighbor isn’t willing to sell. On motion by Councilman Houger, second by Councilman Zehner to have two “Resident Parking Only” signs installed at 203 North Hall Street to allow for two parking spaces along Jason and Crystal White’s property and to be installed at the owners expense. Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS: On motion by Councilman Houger second by Councilman Lester to approve the Library Board Minutes of November 29, 2007. Motion carried by a unanimous vote of the Council present. Councilman Lester made a motion second by Councilman Houger to appoint Shirley Lane to a five year term on the Library Board. Motion carried by a unanimous vote of the Council present.

PROPERTY OWNER RESPONSIBLE FOR UTILITY ACCOUNTS: The Water and Sewer Committee met with landlord representatives to discuss some ideas on the utility ordinance. The committee felt that the landlords had good ideas but the committee recommendation was to move forward with the ordinance.

ORDINANCE NO. 836

(Ordinance No. 836 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE REPEAL OF SECTION 8-5-6 OF THE GRANGEVILLE MUNICIPAL CODE RELATING TO WATER CHARGES, HOW AND WHERE PAYABLE, THE REQUIRED DEPOSITS AND WHO RECEIVES BILLING, SUBSTITUTING THEREFORE NEW LANGUAGE AND REQUIREMENTS THAT AFTER A TRANSITION PERIOD LANDLORDS AND PROPERTY OWNERS WILL RECEIVE THE BILLS FOR WATER, SEWER, GARBAGE, AND STREET LIGHT BILLINGS AND TENANTS WILL NO LONGER INDEPENDENTLY BE PERMITTED TO CONTRACT WITH THE CITY FOR THOSE SERVICES; PROVIDING FOR THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL AND PUBLICATION.

On motion by Councilwoman DeHaas, second by Councilman Lester, that the rules be suspended, the third reading be waived and the ordinance be passed and adopted. Councilman Zehner stated that he didn’t like the ordinance as drafted and felt that the City should allow the bill to be put in the renter name, but have the landlord sign saying they would still be responsible. Mary Ann Davidson stated that the Council’s thoughts have been made clear. She felt that it would reduce monetary loses and reduce workload; however not enough to justify passing the ordinance. She felt it is an unequal treatment to property owners and renters.

ROLL CALL VOTE: YES: DeHaas, Houger, Lorentz, Lester. NO: Zehner. The motion passed. President Walker then declared Ordinance No. 836 duly approved and adopted.

BILLS: The bills in the amount of $218,459.15 were approved and ordered paid out of their respective funds, on motion by Councilman Lorentz, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

RC&D DUES: On motion by Councilman Lorentz, second by Councilwoman DeHaas not to pay the RC&D dues. Councilman Lester stated that the reason for not paying is that the City doesn’t use the service. President Walker stated that his last recollection of using the service was during the creation of the flood plain ordinance. Motion carried by a unanimous vote of the Council present. Clerk Kennedy will notify RC&D.

WATER MODEL UPDATE: Public Works Director Gortsema asked for permission to have TransCivil update the water model with all the information from the water project. The City will receive the new model and it will enable the City, upon request, to tell the fire hydrant pressure at a location or determine the size of needed lines. Gortsema would like to contract with TransCivil and use remaining bond funds to purchase the model at $8,440.00. In the future the City may want to have developers pay part or all of the water model update. On motion by Councilwoman DeHaas, second by Councilman Zehner to authorize Gortsema to proceed with TransCivil to update the City’s water model. Motion carried by a unanimous vote of the Council present.

POLICE RECORDS MANAGEMENT SYSTEM: Chief Sedam explained that the police records management system his department is currently using is a dos version and the program is starting to break down. The company that used to maintain the program no longer services it. Homeland Security will pay $5,136.99 toward a new system that costs $8,899.00 and Chief Sedam has enough money in his budget to cover the remainder. The maintenance is $2,495.00 per year. Councilman Lorentz made a motion, second by Councilman Houger to authorize Chief Sedam to spend $3,762.01 on a records management system for the police department. Motion carried by a unanimous vote of the Council present.

SNOWHAVEN GRANT: Jane Spencer volunteered to write the Idaho Community Foundation grant application for Snowhaven. On motion by Councilman Lorentz, second by Councilman Lester to authorize Jane Spencer to write the ICF grant application for Snowhaven. Motion carried by a unanimous vote of the Council present.

SURPLUS: On motion by Councilman Zehner, second by Councilman Lester to surplus the 1997 Chevy S10 and the Library WINNEBAGO circulation software. Motion carried by a unanimous vote of the Council present.

SIDEWALK WAIVER: Due to being on the Primeland Board, Councilman Lester stated he had a conflict of interest and requested not to vote. On motion by Councilman Zehner, second by Councilman Lorentz to grant an indefinite sidewalk waiver to Primeland on both Hill Street and North B Street. Councilman Houger felt the waiver was needed due to the nature of the street and if sidewalks were required it would cut down on parking. Motion carried by a unanimous vote of the Council present. Councilwoman DeHaas asked if it would be out of line to ask for a site plan that would show how the parking will be laid out. She is concerned on the amount of traffic that comes off the truck route onto B Street, and is concerned about loading from the west end of the building. President Walker stated Clerk Kennedy will write a letter to Primeland requesting a site plan for Council review.

SECONDHAND AND JUNK STORE LICENSES: On motion by Councilman Zehner, second by Councilman Lester to approve the pawn, secondhand and junk store license for Ralph Martin d/b/a Martin’s Antiques and Milton Perry d/b/a B&B Bargain Store. Motion carried by a unanimous vote of the Council present.

AREA OF IMPACT: On motion by Councilman Lorentz, second by Councilman Zehner that since the commissioners have consented to the current water, sewer, planning and zoning and subdivision requirements the City should take what is being offered however to not concede anything on the building permits at this time and continue discussion on the building permits. Councilman Lester agreed but was afraid the County would not sign anything if it was said that there would be further discussion on the building permits. Councilwoman DeHaas felt the City should proceed a soon as possible. Councilman Houger agreed with what has been said, but also stated it was disheartening that the management of the impact area was being taken out of the City’s control. that what the commissioners are asking to do is to take the management of the impact area away from cities hands. President Walker felt the water, sewer, planning and zoning and subdivision areas have been negotiated and the City should have an ordinance drafted on those. Then the City can proceed with negotiations on the other Area of Impact concerns. Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE: Clerk Kennedy explained that the outstanding tort claim concerning the accident between the City’s dump truck and Mrs. Schmaus has now proceeded to the City being sued by Mr. and Mrs. Schmaus.

The meeting adjourned at 8:30 P.M.

_________________________________
Bruce Walker - President

ATTEST:
_________________________
Tonya Kennedy – City Clerk

December 3, 2007 Regular Meeting

2007-12-03T19:30:00.001-08:00

The City Council met in regular session on December 3, 2007 at 7:30 P.M. in the Council Chambers of City Hall.

President Walker presided:

Councilmembers present:

Georgia DeHaas
James Zehner
Del Houger
Brian Lorentz

Absent:

Wes Lester
Mayor Vanderwall

City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the November 19th regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Houger. Motion carried by a unanimous vote of the Council present.

SUDDENLINK CABLE FRANCHISE RENEWAL: Sam Richardson, Suddenlink, was present to introduce himself and explain that he has provided a draft franchise to the City for review. The current franchise is due to expire in October 2008. Councilman Zehner asked what the plans were for high definition and going digital and if the cable lines here are capable of transmitting. Mr. Richardson explained that they will be ready and the lines are capable of the new standards.

COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 145 calls for service. There were 98 cases written, 23 misdemeanor arrests, 2 felony arrests, 38 citations, 27 written warnings issued, 12 dogs and 2 cats impounded. The Police and Animal Control Report for November 2007 was accepted on motion by Councilman Zehner, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.

WATER REPORT: The Water Leak report for November was presented and it was reported that the department repaired 1 leaks (5 year to date) and repaired no leaking services. On motion by Councilwoman DeHaas, second by Councilman Zehner to accept the Water report for November. Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS: On motion by Councilman Lorentz, second by Councilman Houger to approve the Snowhaven Minutes of November 7, 2007. Motion carried by a unanimous vote of the Council present. The board was proposing to have Scott Wasem on the board, but the City Attorney recommended that he not be on the board since he’s Hill Manager, so that will be taken back to the board.

WALCO: President Walker explained that the Walco contract reads that the City or County needs to start negotiations by the previous April, which was done. However, an agreement couldn’t be reached prior to October and Walco and the City haven’t been able to come to terms yet. President Walker recommends directing the city attorney to draft a letter asking them to extend the contract for one year under the current terms, which is part of the most recent contract. Attorney Albers clarified that the 10% rate increase was approved and would be included in the letter. On motion by Councilman Zehner, second by Councilman Lorentz to direct Attorney Albers to write a letter to Walco to review the items as presented by President Walker. Motion carried by a unanimous vote of the Council present.

PROPERTY OWNER RESPONSIBLE FOR UTILITY ACCOUNTS: On motion by Councilwoman DeHaas, second by Councilman Zehner to bring the third reading of the draft ordinance to the table. Motion carried by a unanimous vote of the Council present.

On motion by Councilwoman DeHaas, second by Councilman Walker, that the rules be suspended, the third reading be waived and the ordinance be passed and adopted.

Councilman Zehner reported that Councilman Houger and he met with landlords earlier today about a few options of what could be done. Mary Ann Davidson offered some suggestions, most of which dealt with reducing work load as follows. Schedule non-emergency shut offs for a specific time and then charge a fee if someone needs it at a different time; shorten the shut off time frame; have the owner read the meter when the tenant moves out; send the delinquent notice to the landlord and renter. Councilman Zehner stated that Patty Clark was also at the meeting and had a typed up letter for the Council review although they did not have time to review the letter. On motion by Councilman Houger, second by Councilman Lorentz to postpone the third reading of the ordinance to give the committee time to make a recommendation to the Council. Motion carried, Councilwoman DeHaas voting no. The committee will meet with the landlords again and Councilman Houger will set the meeting up and notify Mary Ann Davidson.

ORDINANCE NO. 835

(Ordinance No. 835 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE, IDAHO COUNTY, IDAHO, PROVIDING FOR THE REZONING OF LOTS 1, 2, AND THE NORTH 15 FEET OF LOT 3, BLOCK 9 OF THE LEWISTON ADDITION AND THE SOUTH 35 FEET OF LOT 3 AND THE N½ OF LOT 4 IN BLOCK 9, LEWISTON ADDITION TO THE CITY OF GRANGEVILLE, IDAHO COUNTY, FROM RESIDENCE ZONE A TO THE COMMERCIAL ZONE; PROVIDING FOR THE PAYMENT OF EXPENSES IN RELATION TO SUCH REZONE; PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION; AND, PROVIDING FOR THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH.

On motion by Councilman Zehner, second by Councilman Lorentz that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: DeHaas, Houger, Walker, Lorentz, Zehner. NO: none. The motion passed. President Walker then declared Ordinance No. 835 duly approved and adopted.

P&Z MEMBER: On motion by Councilman Lorentz, second by Councilman Zehner to approve the appointment of Ed Eckert to Planning and Zoning for a three year term to expire December 3, 2010. Motion carried by a unanimous vote of the Council present.

CHAMBER AND ANIMAL ARK FUNDS REQUEST: On motion by Councilman Houger, second by Councilman Zehner to fund the Chamber of Commerce $3,000.00 and Animal Ark $1,000.00 as budgeted. Motion carried by a unanimous vote of the Council present.

PICKUP PURCHASE: On motion by Councilwoman DeHaas, second by Councilman Lorentz to authorize payment of $20,993.00 to Gortsema Motors for the new public works pickup. Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE: Two additional Planning and Zoning members are needed.

The meeting adjourned at 8:20 P.M.
_________________________________
Bruce Walker - President

ATTEST:

_________________________
Tonya Kennedy – City Clerk

November 19, 2007 Regular Meeting

2007-11-19T19:30:00.001-08:00

The City Council met in regular session on November 19, 2007 at 7:30 P.M. in the Council Chambers of City Hall.

President Walker presided:

Councilmembers present:

Wes Lester
Georgia DeHaas
James Zehner
Del Houger
Brian Lorentz

Mayor Vanderwall absent

City employees present were Water Superintendent Curtiss, Chief Sedam, Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the November 5th regular meeting and November 9th special meeting were approved as presented by Councilwoman DeHaas, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present.

WATER PROJECT FINAL PAYMENT FOR BODIFORD: On motion by Councilman Houger, second by Councilman Lester to approve the final pay request from Bodiford in the amount of $133,344.17. Motion carried by a unanimous vote of the Council present.

PLANNING AND ZONING: Councilman Lester made a motion, second by Councilman Lorentz to accept the Planning and Zoning Minutes of November 13, 2007. Motion carried by a unanimous vote of the Council present.

Councilman Lester made a motion, second by Councilwoman DeHaas to approve the Planning and Zoning recommendation for the rezone request submitted by Michael and Rhea Williams and G & H Limited Partnership and to have Attorney Albers draft an ordinance to change the Lewiston Addition, Block 9, Lots 1, 2, 3 and the north half of Lot 4 to commercial from residential. Motion carried by a unanimous vote of the Council present.

PROPERTY OWNER RESPONSIBLE FOR UTILITY ACCOUNTS: President Walker stated the proposed ordinance is now at the second reading. On motion by Councilwoman DeHaas, second by Councilman Zehner that the rules be suspended, the second reading be waived and the ordinance pass to the third reading. Councilwoman DeHaas explained that an incorrect concern may have been addressed to the citizens. Write offs and collections are not the biggest concern of the Council. Rather it is the amount of time that is required to process new rental accounts, work orders every month and taking the City crew away from projects that they are working. It would be financially good for the City if the owner was responsible for the accounts.

Mary Ann Davidson protested the proposed ordinance. She felt not allowing the tenant to contract with the City is discriminatory and unconstitutional. In fiscal year 2007, 15 renters had almost $2,000.00 of write offs out of revenue of $1.3 million. The Mayor and Council are choosing not to review and revise cumbersome city policies and rules if they adopt the ordinance. She will support a fair and reasonable ordinance which is the current ordinance. Patty Clark and Ester Nelson agreed with what Mary Ann Davidson had said.

Mary Ann Davidson asked if it would be reasonable for some landlords to meet with some of the council to discuss all the problems. Councilman Lester felt it was a good idea, but the only thing the committee could decide was to raise rates or create a turn on charge. He further stated that with apartment buildings the landlord is already responsible for the bill.

Councilman Lorentz stated that Mary Ann pointed out that the City should do good business. Councilman Lorentz stated that the City can’t make decisions or collect as fast as a private business. The City manages expenses but isn’t running as a business nor is it as efficient. If businesses ran like the government they’d all be broke. The landlords can do so much better.

ROLL CALL VOTE: YES: DeHaas, Houger, Lorentz, Lester. NO: Zehner. The motion passed.

On motion by Councilwoman DeHaas, second by Councilman Houger, that the rules be suspended, the third reading be waived and the ordinance be passed and adopted.

Mike Williams felt that it wasn’t fair to make him responsible for the tenant’s bill. The City is not allowing the user to buy service anywhere else and a well can’t be drilled.

Bob Davidson felt if the ordinance was passed it would end up in court again.

Councilman Lorentz made a motion, second by Councilman Lester to table the vote of the 3rd reading until next meeting to allow additional public comment. Motion carried by a unanimous vote of the Council present.

Councilman Lester asked how many people met with the landlords last time. Mary Ann responded that there were two landlords, two council representatives and the city attorney present. President Walker stated that he didn’t care if the landlords met with the water and sewer committee but it would need to be scheduled and posted through City Hall. President Walker then reminded those present that if the ordinance isn’t adopted, major changes will need to be made on how water is turned on and off and an increase made in corresponding fees.

BILLS: The bills in the amount of $572,631.77 (Bodiford payment included in the total) were approved and ordered paid out of their respective funds, on motion by Councilman Lester, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present.

SIDEWALK WAIVER: On motion by Councilman Lester, second by Councilman Zehner to grant an indefinite sidewalk waiver to Lee and Sherry Brannan at 155 Grangeville Truck Route. Motion carried by a unanimous vote of the Council present.

DONATION: On motion by Councilman Lester, second by Councilman Lorentz to donate a family season pool pass to Festival of Trees. Motion carried by a unanimous vote of the Council present.

ASSISTANT FIRE CHIEF: One of the current assistant fire chiefs, John Sangster, is moving out of town. On motion by Councilman Lorentz, second by Councilman Houger to appoint Brian Perry to take his place as one of the assistant fire chiefs. Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE: Clerk Kennedy attended the County Commissioner meeting where the Area of Impact was discussed. They will be meeting again next week at 1:00 p.m.

The meeting adjourned at 8:30 P.M.
_________________________________
Bruce Walker - President

ATTEST:
_________________________
Tonya Kennedy – City Clerk

November 9, 2007 Special Meeting

2007-11-09T12:00:00.001-08:00

The City Council met in special session on November 9, 2007 at 12:00 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:

Bruce Walker
Wes Lester
Georgia DeHaas
Del Houger
James Zehner

Councilman Lorentz absent

City employees present were Attorney Wright and Clerk Kennedy.

The meeting was called to order. Mayor Vanderwall stated that the special meeting was called to canvass the votes and to discuss the area of impact only.

ELECTION CANVASSING: At this time the Mayor and Councilmembers canvassed the votes of the November 6th election and from said returns it appeared that the following received the number of votes set opposite the name for the office designated: to WIT:

COUNCILMEMBER – 4 YEAR TERM

Georgia DeHaas 75
Brian Lorentz 77
Michael Peterson 79

It is hereby declared that Georgia DeHaas, Brian Lorentz and Michael Peterson were duly elected as Councilmembers for a four (4) year term.

On motion by Councilman Walker, second by Councilman Houger to accept the above results of the canvassing of votes. Motion carried by a unanimous vote of the Council present.

AREA OF IMPACT: Attorney Wright explained the highlights of the two ordinances he drafted for the County Commissioners and the City. The first ordinance pertained to the Building Codes and the second to water and sewer hookups and subdivisions. The interim ordinances have a six month time limit before they expire.

The building permit ordinance adopts the IBC, includes city code for setbacks, the county review process, City review process and recommendation and process for county approval or denial. The only thing the City isn’t doing is enforcement if there is a violation. The City doesn’t have the authority to issue stop work orders; the County would need to be notified. After discussion a section was added to allow the City building inspector the ability to inspect as required.

In the water and sewer ordinance Attorney Wright’s biggest concern was conflicting with state code on the City not having to allow hookups if it would make the City go into debt or have capacity issues. The ordinance also states those that have a mandatory hookup would pay the same rate as in city hookups.

Attorney Wright plans to forward the ordinances to the County as soon as possible.

The meeting adjourned at 12:45 P.M.
_________________________________
Terry Vanderwall - Mayor

ATTEST:
_________________________
Tonya Kennedy – City Clerk

November 5, 2007 Regular Meeting

2007-11-05T19:30:00.001-08:00

The City Council met in regular session on November 5, 2007 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:

Bruce Walker
Wes Lester
Georgia DeHaas
James Zehner
Del Houger
Brian Lorentz

City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the October 15th regular meeting and October 24th special meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

FARMERS MARKET: Julie Worthington asked the Council for permission to use Heritage Square for the Farmers Market every Saturday from June 7, 2008 through October 4, 2008, from 8:00 am to 12:00 pm, not including Border’s Day weekend. They would like to set up temporary bathrooms so facilities would be available. If possible they would like a months notice if the City needs Heritage Square for a different event, however they could make it work with a week’s notice. Councilwoman DeHaas reported that several people liked it and thought it helped the downtown foot traffic on Saturday. Councilman Walker asked if fees would be charged for the vendors to set up. They do have a fee schedule for the whole season, one month or per market. On motion by Councilman Lester, second Councilwoman DeHaas to allow the Farmers Market to set up in Heritage Square from June 7th through October 4th, except for Border Days weekend, unless the City needs Heritage Square for another event, then the City will try to let the market know at least one week a head of time and the City will try to work with them on restroom facilities. Motion carried by a unanimous vote of the Council present.

PEBBLE CREEK: Lisa Paul was present to represent Pebble Creek Subdivision. The developer was under the understanding the City was going to try to get the easements from Spencer’s for looping the water line because the developer can’t enforce an easement through the Spencer property. The developer would like to have the City reconsider requiring the water line to be looped. Public Works Director Gortsema asked Lisa how many people Bob Blewett talked to in order to try to get an easement. Lisa didn’t know who he talked to. Councilman Lester asked if the water line would come through Spencer’s property. Gortsema explained that it could possibly be looped back to the Law or Soltman property. There are a couple people that need sewer easements but Gortsema didn’t know if it was Law or Soltman. These two options were on the map he marked for USKH. Gortsema stated that yes the plans were approved by DEQ. It’s not a question about whether what they have would work, but that a looped system is better for water quality and city standards. Councilman Walker asked if they were ready to start construction. Lisa responded that probably within 60 days. Councilman Zehner made a motion, second by Councilman Houger to grant approval for the developer to move forward with Pebble Creek subdivision without the looped water system. Gortsema stated that it is a difficult situation to put in the looped system, but the City just did a $3 million project to remove dead end lines. Now the first subdivision after completion of the water project has a dead end line. He felt it would be best for the City to have looped lines. Motion carried by a unanimous vote of the Council present. Gortsema then explained that the developer and the City will have an agreement on the inspection services. Lisa explained that Bob will pay for the inspections or at the same time the DEQ required certified engineer makes the inspections, that same inspector could do the City inspection. If the City doesn’t agree to the DEQ inspector, then Bob is willing to pay for a different inspector. Gortsema explained that a certified engineer has to stamp the plans but the inspectors don’t have to be certified. He then explained that the City needs 100% inspection on anything dealing with public infrastructure, such as water, sewer, storm water and streets. The problem with out of town firms is that they don’t have someone here 100% of the time when work is being done. They may only be up 2 or 3 days a week 4 hours a day. It may be a cost benefit to the developer to contract with someone local. After the discussion Lisa Paul stated that Bob is agreeable to work with the City and pay for the inspections.

COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 153 calls for service. There were 93 cases written, 26 misdemeanor arrests, 4 felony arrests, 44 citations, 22 written warnings issued, 3 dogs and 2 cats impounded. The Police and Animal Control Report for October 2007 was accepted on motion by Councilman Lorentz, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present. Chief Sedam hired Amy Smith as the new Animal Control/Ordinance Officer.

WATER REPORT: The Water Leak report for October was presented and it was reported that the department repaired 2 leaks (4 year to date) and repaired two leaking services. Public Works Director Gortsema reported that they had met with Jerry Taylor, Bodiford, and a final pay request to close out the project was agreed upon. On motion by Councilman Zehner, second by Councilman Lester to accept the Water report for October. Motion carried by a unanimous vote of the Council present

COMMITTEE REPORTS: On motion by Councilman Walker, second by Councilman Lorentz to approve the Snowhaven Minutes of October 3, 2007 and the appointment of Angie Charlie to the board. Motion carried by a unanimous vote of the Council present.

Councilman Houger explained that the library created a temporary 6 month visitor card for $10.00 and that Barbara Hansen was interested in serving on the board. Councilman Lester pointed out that a public hearing was necessary before a new fee could be approved. On motion by Councilman Lester, second by Councilman Zehner to approve the Library Board Minutes with the exception of the visitor cards, and that the library not charge for the 6 month card, but to put it in FY 09 budget. Motion carried by a unanimous vote of the Council present. Councilman Houger will notify the library board about the visitor card.

Mayor Vanderwall stated that an Area of Impact workshop with the County was held last week. It is a stepping stone and the first of probably many meetings.

SURPLUS: On motion by Councilman Lester, second by Councilman Lorentz to surplus old meters and miscellaneous brass parts. Motion carried by a unanimous vote of the Council present.

NEW PUBLIC WORKS EMPLOYEE: Public Works Director Gortsema stated that Ronald Steven Aiken was hired as the replacement for public works employee Jerry Cerquettini.

MEMORIAL BRICK AT LEWISTON VETERANS HOME: On motion by Councilman Lester, second by Councilman Houger to donate $300.00 to the Lewiston’s Veterans for a memorial brick to go toward the new bronze statue. Motion carried by a unanimous vote of the Council present.

PROPERTY OWNER RESPONSIBLE FOR UTILITY ACCOUNTS: Attorney Albers explained that he drafted a new ordinance that is a mixture of Stites and Kamiah with transition language for existing renters. Property owners will eventually be billed for their utility bill on the property.

Mary Ann Davidson explained that this issue has been visited several times which the last time being in 2000. She said if you go back to the supreme court with Haskins, the tenant contracted with the City, the City sells services and should collect their fees, the landlords have no control over usage and no choice on who supplies the service. They feel tenant is contracting with the service and should be liable to collect the fees.

Councilman Lester stated the last time it was talked about, the City’s option was to raise the deposit and landlords felt it was too high if it was over $100.00. The City’s only option is to raise the deposit to a minimum of $250.

Chris Wagner stated that maybe the deposit could go up to $150.00. Rental properties aren’t the cash cow anymore. Taxes have gone up; repairs and maintenance can cause you to lose a years worth of rent. He suggested if the landlord doesn’t make a call to the City to notify when a renter moves in or out, then it would be switched back to landlord.

Frank Sergeant of Haskin Rentals stated that he looks at the City as a partner. He felt the City is trying to take the responsibility of managing and maintaining utility billing and moving it to the landlord. He would rather see better rules for the landlord and the City. He felt it doesn’t work to make the landlord responsible for someone else’s bill and would like to see a cooperative effort.

Discussion occurred and it was asked what happens when there is a multi unit facility. Clerk Kennedy responded that the utility account is then in the property owner’s name and not the renter. Councilman Lester asked if commercial businesses could be charged a higher deposit. Councilman Walker stated that a concern is that the deposit doesn’t cover the losses. Mary Ann Davidson stated that when the City and landlords negotiated, the deposit was raised from $50.00 to $100.00. If the landlord doesn’t come in, then the account stays in the property owner’s name until the renter pays deposit. Councilman Lester asked if you have a house and know what the rates have run, is it that much more difficult to have the rent be $470.00 instead of $400.00. The rent can be changed to cover the cost of the bill. Mary Ann explained that there is a rental market and if your prices aren’t in the right range the unit will sit vacant.

Councilman DeHaas stated that she has had rentals for quite sometime. She is looking at changing her rental agreement to read that the rent is $x.xx and the utility bill will be sent to her and that the renter would pay her or the City. If they don’t pay then they are in breach of contract. As landlords, they should be responsible for payments. Mary Ann then asked if the renter doesn’t pay can the landlord shut off water. Attorney Albers responded yes although there could be some risk.

Ester Nelson felt the renter should be paying both the deposit and the monthly bill. She felt 90 days is way too long to make it go without paying. They are not making any money and it’s not fair that they should have to pay the utility bill for the rentals.

Attorney Albers explained that the City’s current ordinance allows immediate collection after they are delinquent on the 10th and the procedure wasn’t modified. Councilwoman DeHaas asked that the first reading take place.

ORDINANCE NO.

(Ordinance No. ___ in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE REPEAL OF SECTION 8-5-6 OF THE GRANGEVILLE MUNICIPAL CODE RELATING TO WATER CHARGES, HOW AND WHERE PAYABLE, THE REQUIRED DEPOSITS AND WHO RECEIVES BILLING, SUBSTITUTING THEREFORE NEW LANGUAGE AND REQUIREMENTS THAT AFTER A TRANSITION PERIOD LANDLORDS AND PROPERTY OWNERS WILL RECEIVE THE BILLS FOR WATER, SEWER, GARBAGE, AND STREET LIGHT BILLINGS AND TENANTS WILL NO LONGER INDEPENDENTLY BE PERMITTED TO CONTRACT WITH THE CITY FOR THOSE SERVICES; PROVIDING FOR THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL AND PUBLICATION.

Councilwoman DeHaas made a motion, second by Councilman Lorentz that the first reading be approved and the ordinance pass to the second reading. ROLL CALL VOTE: YES: DeHaas, Houger, Walker, Lorentz, Lester, Zehner. NO: none. The motion passed.

The ordinance will be on the next agenda.

SUDDENLINK: The City received a letter from Suddenlink wanting to renew the cable franchise which expires in October 2008. It will be added to the next meeting.

ITEMS TO NOTE: Planning and Zoning members needed.

The City Election is tomorrow.

The meeting adjourned at 8:50 P.M.
_________________________________
Terry Vanderwall - Mayor

ATTEST:

_________________________
Tonya Kennedy – City Clerk

October 24, 2007 Special Meeting

2007-10-24T12:00:00.001-07:00

The City Council met in special session on October 15, 2007 at 12:00 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:

Bruce Walker
Wes Lester
Georgia DeHaas
James Zehner
Brian Lorentz

Councilman Houger absent

City employees present were Public Works Director Gortsema, Attorney Wright and Clerk Kennedy.

Mayor Vanderwall stated that the special meeting was called to discuss the area of impact only.

Mayor Vanderwall explained that at the last Council meeting it was approved to send a letter to the County in response to their letter dated September 27, 2007. A workshop has been scheduled with the County for Monday, October 29th at 5:00 p.m. to talk about the Area of Impact and begin the renegotiation process.

Joe Wright explained that the County has standards they adopted for the Area of Impact and they will treat them as in place. If someone doesn’t want to comply they’d have to go through the County variance process. The County thought more about building permits and they are ok with the process as long as the County signs off on the final permit. They have backed off their original request that the City do nothing until the Area of Impact is resolved. Attorney Wright explained that now the City needs to determine if the letter is necessary and if so change the content.

Councilman Lester felt that if the City received a letter from the County asking the City to cease any activity in the area of impact that the City should have sent a letter to the County stating the City’s position. Councilwoman DeHaas asked if the County talked about the letter at Monday’s Commissioner meeting. Attorney Wright replied that it was not discussed. It was also noted that no one seems to know who authorized the letter to be written to the City. Based upon the review of the County minutes, it didn’t show that it was actually voted on by the Commissioners and may have come from prosecuting attorney’s office. The County was concerned about what would happen in the interim and now after discussion with the City they seem to be on board. They are not demanding that the City stop following procedure. A lot of the discussion on the Area of Impact came up because of the Lee and Sherry Brannan property.

On motion by Councilman Walker, second by Councilman Zehner that the City rescind the motion to send a letter to the commissioners that was agreed upon at the last Council meeting. Motion carried by a unanimous vote of the Council present.

The second issue in the Area of Impact is Lee and Sherry Brannan and the house they are currently building. Attorney Wright explained that the Brannan’s have already drilled a well. The City has a great concern that the well not be cross connected to the City line on the existing house. The City does have control over not allowing cross connections. After visiting with Sherry, it is not their intent to cross connect. On the sewer, Brannan’s have received a state health district permit for a septic tank. Under the 1995 City code as adopted by the City and the County, the Brannan’s would have had a mandatory city sewer connection. When looking at the City code and then overlaying the county code a lot of questions have arisen along with how to resolve the Brannan issues. The County and City will continue working on ordinances for the Area of Impact. In order to hook up to City sewer based upon the ordinance that the County adopted, the City needs to look at the fees. A couple issues raised by the County were that the equity buy in fees were adopted after the agreement and would not be applicable and that if it is mandatory for someone in the Area of Impact to connect to sewer, then those connections should pay the in City rate. If someone requests a voluntary connection, they would pay the out of City rates. If the City wants to resolve the issue, then it should be resolved in that way. Therefore; in 1995 an out of City connection to sewer would have been $1,800.00 and an in City connection $500.00. Also if a user does hook up to sewer, what rate would be required? Currently out of City users pay double the rate. The County once again feels that if it is mandatory that a user connect, they should be charged the in City rate. Attorney Wright felt that will be a big issue with the County in the future. The approximate fees for the building permit and plan check for the Brannan property are currently $2,300.00 while under the 1995 fees they were approximately $1,470.00. For a difference of about $830.00 the City may choose to charge only the $1,470.00.

Councilman Walker questioned whether the City has the authority to make special considerations in a case like this. Attorney Wright felt that the City does have the authority to compromise disputed claims, and that it would also be warranted under one interpretation of the area of impact and city ordinances in light of Blaha and Reardon decisions to the effect that the fees would be those applicable in 1995 when the area of impact ordinances were adopted. Walker then questioned if the City will have to do it every time we get a request. Wright responded that it is always a concern about creating a precedent down the road. In this case it is a compromise to a disputed claim. The remedy is to get the issues resolved with the County as soon as possible.

The Health Department did say that the septic permit fees could be refunded if the Brannan’s connect to the City sewer system.

Councilman Lorentz felt the City needed to make an effort to hook the Brannan’s up to city sewer. Lorentz questioned why the old septic failed? Sherry responded that it was a fuel tank instead of septic tank.

Mayor Vanderwall felt the City should go along with what Attorney Wright suggested. Councilman Walker felt the City could come up with a hookup fee and establish a monthly fee for sewer. The City’s position is that the County/City area of impact ordinances require Brannan’s to get a City building permit as part of the county approval process. The City will need to determine if they will cover the difference in price. The approximate fees for the building permit and plan check are $2,300.00 while under the 1995 fees they were approximately $1,470.00.

Sherry questioned who has the jurisdiction to tell her what to do. Skip Brandt has said the City has no say. Attorney Wright explained that the County has adopted the City’s standards as the County standards for certain things, like building permits and water and sewer issues for the Area of Impact. He further explained that individual commissioners have a say but unless they vote in a properly noticed open meeting with a quorum to excuse compliance, there has been no official statement by the County excusing compliance with the county’s ordinances.

Councilman Walker made a motion, second by Councilman Lester to allow Sherry Brannan to hook up to the City sewer for $500.00, to establish a monthly in City sewer rate to be determined and that the rate will be set up based upon 12 households with 5 people in the city and averaging their monthly use, that fee will then be subject to any rate increases on sewer, along with the monthly bond if there is a future sewer bond, the building permit fee and plan check fee will be charged at $1,470.00 and the City at their expense will pay the remainder of the fee unless the City can negotiate a lesser fee with the State.

Joe Wright explained that the City is in negotiations with the County since the ordinances haven’t been updated since 1995. The City is working with the County but since it’s not settled the City has worked out a compromise with the Brannan’s on a disputed claim. The City disputes some of the positions that the County has taken and the City is trying to resolve the issues during this negotiation time.

Councilwoman DeHaas was worried that the City is setting a precedence. Attorney Wright responded that it is a concern that someone could argue, but legally he doesn’t think the City could be forced to make the same decision. The issue would be more whether the Council would feel obligated to approve a similar request. Councilwoman DeHaas knows the City is trying to settle a dispute, but does the City have a written claim? Wright responded no.

Councilman Walker felt that if the City didn’t come up with a compromise for Sherry Brannan, then the County wouldn’t support the City’s codes as written.

After the above discussion, motion carried by a unanimous vote of the Council present.

Councilman Lester asked how the process will work with the City and the County signing off on permits. The process will be discussed in the future.

Councilwoman DeHaas wanted it clarified that Brannan’s are required to connect to City sewer because of the City’s decision. Attorney Wright responded that the City is telling the County that this is what the City will do in order to compromise on this issue. The City’s position under the County standards that were adopted is that the Brannan’s are required to connect to City sewer. If the Brannan’s choose not to, then they would have to go through the County variance process. The County standards are also what the City adopted. The Brannan’s also have a state permit and the City doesn’t know what happens with that.

Councilman Zehner asked Sherry if the health department wanted a letter from the County saying septic was acceptable with them. Attorney Wright responded that yes they did, but no one knows if they got it.

The meeting adjourned at 1:10 P.M.
_________________________________
Terry Vanderwall - Mayor

ATTEST:
_________________________
Tonya Kennedy – City Clerk

October 15, 2007 Regular Meeting

2007-10-15T19:30:00.001-07:00

The City Council met in regular session on October 15, 2007 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:
Bruce Walker
Wes Lester
Georgia DeHaas
James Zehner
Del Houger

Councilman Lorentz absent

City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the October 1st regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

GARBAGE CONTRACT DISCUSSION: Councilman Walker explained that the contract was submitted to Walco with very few changes. Walco didn’t like the language of the yard waste program, wanted discretion to charge at the landfill and then found other things that they didn’t like. They are willing to honor the one year extension of the contract or meet with the committee to explain what they wanted to change. On motion by Councilman Lester, second by Councilman Zehner to see if the garbage committee could meet with Walco representatives to negotiate. Motion carried by a unanimous vote of the Council present.

10TH STREET PAVING: Public Works Director Gortsema explained that after working with Poe and trying to come to an agreement on the paving problems on 10th Street, Poe has ultimately refused to take responsibility. Gortsema met with Gary Lazenby and was given an estimate for excavating the area and then filling it with rock and fabric for winter. Lazenby’s quote was labor and equipment $2,595.00, fabric $300.00 and rock $400.00 for a total of $3,295.00. On motion by Councilman Walker, second by Councilman Lester to accept Gary Lazenby’s bid to fix that potion of 10th Street. Motion carried by a unanimous vote of the Council present.

BILLS: The bills in the amount of $401,719.84 were approved and ordered paid out of their respective funds, on motion by Councilman Zehner, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

AREA OF IMPACT: Mayor Vanderwall explained that the County would like sit down with City to discuss the Area of Impact. They are ok in the meantime with staying as is, but with fees that were adopted in 1995. This would exclude any newly adopted fees such as the water and sewer equity buy in fees. It was also noted that the State issued a septic permit to Lee and Sherry Brannan in the area of impact.

Councilman Walker stated that the letter from the County said to cease and desist. He felt that building codes, water and sewer rates and building fees are major issues. Councilman Walker didn’t know if the building inspector could even inspect under the old building codes. Councilman Houger felt the City needed to sit down with the attorney to write a letter to the County stating the City’s concerns and then set up negotiation meeting. Councilman Lester asked if a moratorium should be in place. Attorney Albers felt that would give the county the ability to do whatever they want. Jeff Kutner asked if the City could get a court injunction to cease everything until the negotiation is complete. Attorney Albers stated that first negotiation with the county would need to occur.

On motion by Councilman Walker, second by Councilman Lester to send the County a letter stating that the City would like to meet with them in a workshop session to discuss the area of impact ordinance, that the meeting be as timely as possible but in the interim ask the County to respect all the ordinances that the City now has on the books, including all current ordinances and fees, with Attorney Albers drafting the letter for Mayor Vanderwall to sign. Motion carried by a unanimous vote of the Council present.

ORDINANCE NO. 834

(Ordinance No. 834 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF SECTION 8-5-9 OF THE MUNICIPAL CODE OF THE CITY OF GRANGEVILLE TO ADD A REQUIREMENT THAT ALL WATER ACCOUNTS WITHIN THE CITY OF GRANGEVILLE UPON THE EFFECTIVE DATE OF THE PASSAGE OF THIS ORDINANCE WILL CONTINUE TO BE REQUIRED TO CONTRIBUTE TO THE GRANGEVILLE WATER BOND FUND CREATED EARLIER IN GRANGEVILLE CITY ORDINANCE NO. 766; PROVIDING FOR THE IMPOSITION OF BOND PAYMENTS TO EITHER VOLUNTARY OR INVOLUNTARY LATE DISCONNECTED SERVICES AND FURTHER REQUIRING ALL PROPERTIES WHICH WERE USING GRANGEVILLE CITY WATER SERVICES AT THE EFFECTIVE DATE OF THIS ORDINANCE TO CONTINUE CONTRIBUTIONS TO THE BOND FUND UNTIL THE FINAL PAYMENT OF THE BOND; PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION; AND, PROVIDING FOR THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH.

On motion by Councilman Zehner, second by Councilwoman DeHaas that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: DeHaas, Houger, Walker, Lester, Zehner. NO: none. The motion passed. Mayor Vanderwall then declared Ordinance No. 834 duly approved and adopted.

EXECUTIVE SESSION: On motion by Councilman Houger, second by Councilman Lester to go into Executive Session according to Section 67-2345 (f) litigation. ROLL CALL VOTE: YES: DeHaas, Houger, Walker, Lester, Zehner. NO: none. The motion passed.

A motion was made by Councilman Houger, second by Councilman Zehner to go out of Executive Session. ROLL CALL VOTE: YES: DeHaas, Houger, Walker, Lester, Zehner. NO: none. The motion passed.

No action taken.

Councilwoman DeHaas asked if anything has been prepared for landlord and renter accounts. Clerk Kennedy reported that a draft ordinance should be ready for the next meeting.

ITEMS TO NOTE: Dick Haener’s Planning and Zoning term ends on November 17th and he is not interested in serving another term. The City needs to appoint a replacement.

The meeting adjourned at 8:45 P.M.
_________________________________
Terry Vanderwall - Mayor

ATTEST:

_________________________
Tonya Kennedy – City Clerk

October 1, 2007 Regular Meeting

2007-10-01T19:30:00.001-07:00

The City Council met in regular session on October 1, 2007 at 7:30 P.M. in the Council Chambers of City Hall.

President Walker presided:

Councilmembers present:

Brian Lorentz
Wes Lester
Georgia DeHaas
James Zehner
Del Houger

Mayor Vanderwall absent

City employees present were Public Works Director Gortsema, Chief Sedam, and Clerk Kennedy. Attorney Albers absent.

The meeting was called to order and the minutes of the September 17th regular meeting were approved as presented by Councilman Lester, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present.

VISITORS: Teri Tackett and Mark Willig were present to give an update on the renovation project of the Soroptomist Park and the request to use part of the park as a community garden. They explained their ideas for the development of the park, including restrooms, pavilions, soccer field, garden and parking area. They may need a retaining wall to bring the fence up to the correct height. The fence around the garden would be a possible wire fence with wood posts about six feet in height. There may possibly be a small shed to hold the tools. The membership fees would need to be enough to cover the cost of the utility bill. Councilman Zehner was concerned that if the project dies then the city would need to take it over and he wondered if the plan was acceptable to public works, including the ease of the work. Teri explained that a steering committee would need to be formed with members from Horizons, Soroptimist and other interested parties to determine the major plan.

Councilman Lorentz felt it was a fantastic plan for a worthless piece of ground and commended them for coming up with the ideas. Councilman Walker suggested having someone within the city be an advisory person and asked Public Works Director Gortsema to appoint someone within the department or himself. On motion by Councilwoman DeHaas, second by Councilman Lester to authorize the Soroptimist and Community Garden to go forward with the plan for the Community Garden submitted tonight and to have a city representative involved. Motion carried by a unanimous vote of the Council present.

HERITAGE SQUARE REQUEST: The Council received a request from Don Burris to use the covered area of Heritage Square on October 5th from 9am until 5pm to display the bronze statue that will be placed in the Veteran Home in Lewiston. On motion by Councilman Lorentz, second by Councilman Houger to grant the Veterans Organization permission to use Heritage Square on October 5th to display their bronze statue. Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 148 calls for service. There were 82 cases written, 28 misdemeanor arrests, 0 felony arrest, 51 citations, 35 written warnings issued, 7 dogs and 0 cats impounded. The Police and Animal Control Report for September 2007 was accepted on motion by Councilman Lester, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.

The Water Leak report for September was presented and it was reported that the department repaired 0 leaks (2 year to date) and repaired one leaking service. On motion by Councilman Zehner, second by Councilman Lester to accept the Water Leak report for September. Motion carried by a unanimous vote of the Council present.

WATER PROJECT: Public Works Director Gortsema reported that the last couple weeks Stripes-A-Lot (subcontractor for Poe) has been slurry sealing. They are about 70% complete.

DEAD TREES AT NORTH STATE AND W NORTH 3RD JEFF FOWLER: On motion by Councilwoman DeHaas, second by Councilman Houger to authorize Attorney Albers to go forward with a letter to Jeff Fowler on the dead trees on his property and to make the letter be hand served. Motion carried by a unanimous vote of the Council present.

REQUEST TO CLOSE SOUTH STATE: On motion by Councilman Lester, second by Councilman Houger to grant the Lions Club permission to close South State street from Main Street to South Street for the Moonlight Madness celebrations on October 18, 2007 so their trailer can be parked on South State. Motion carried by a unanimous vote of the Council present.

PURCHASE STREET DEPARTMENT VEHICLE: Public Works Director Gortsema asked permission to buy the new street vehicle as budgeted. On motion by Councilman Lester, second by Councilman Lorentz to authorize Gortsema to purchase the street vehicle. Motion carried by a unanimous vote of the Council present.

WRITE OFF ACCOUNTS: On motion by Councilman Houger second by Councilman Lester to approve the write off of “non-collectible” accounts of $2,191.12. Motion carried by a unanimous vote of the Council present. Councilman Lorentz note for the record that 15 of the 16 write off accounts were renters.

ITEMS TO NOTE: Dick Haener’s Planning and Zoning term ends on November 17th and he is not interested in serving another term. The City needs to appoint a replacement.

The meeting adjourned at 8:30 P.M.
_________________________________
Bruce Walker - President

ATTEST:
_________________________
Tonya Kennedy – City Clerk

September 17, 2007 Regular Meeting

2007-09-17T19:30:00.001-07:00

The City Council met in regular session on September 17, 2007 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:

Bruce Walker
Brian Lorentz
Delbert Houger
James Zehner

Councilmembers absent:

Georgia DeHaas
Wes Lester

City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the September 4th regular meeting were approved as presented by Councilman Zehner, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.

VISITORS: Mary Jahn and Andrea Solberg were present to invite the Council to the Horizon Visioning Rally on October 15th to be held at the Grangeville High School cafeteria. Dinner will be served between 5:00 pm and 5:30 pm, with the rally starting at 6:00 pm. The purpose of the rally is to create a vision for the City. They would like the Council to attend and have Mayor Vanderwall give the introduction.

ASB officers Shantel Laufenberg and Heather Smith were present to request permission to have a homecoming parade on September 28th from the high school to Cash and Carry and back with a possible stop at Heritage Square for cheers. Chief Sedam will plan to escort the parade so the streets don’t have to be closed. Mr. Brown will work with Chief Sedam to determine the parade route. On motion by Councilman Zehner, second by Councilman Walker to allow the high school to have a parade and to give Chief Sedam authority to temporary close Heritage Square as needed. Motion carried by a unanimous vote of the Council present.

Donald and Esther Owen requested an indefinite sidewalk waiver at 1002 North College. They have tons of water from their neighbor’s water leak contractors have said that the sidewalks would deteriorate drastically if put in when so wet. There are no sidewalks in that area and they live in an industrial residential area. On motion by Councilman Zehner, second by Councilman Houger to approve the sidewalk waiver for Donald and Esther Owen at 1002 North College. Motion carried by a unanimous vote of the Council present.

Public Works Director Gortsema explained that the ditch on the west side of the cemetery property is hard to maintain and the bank continually erodes. Dick Haener of the Grangeville Highway District would like the City to pay 25%, the cemetery district 25% and the highway district pay 50% for a total project cost of $16,000. On motion by Councilman Walker, second by Councilman Lorentz to approve $4,000.00 worth of rock out of this year’s budget if Grangeville Highway District does the project. Motion carried by a unanimous vote of the Council present.

Tyler Flowers stated they would like to discuss forming a skate park committee and having people make donations so they can get enough money to fix the cracks and to have the committee sweep every two weeks. Chief Sedam explained that in order to get the City’s help that they need to help the City and stop those skateboarders from doing what is not allowed. Clerk Kennedy invited them to talk to her about the account that is already set up at the City for donations.

LIBRARY MINUTES: Councilman Houger stated that Val Net is worth the cost and that the summer reading program a success. Kay Stumpf has been on board for 10 years, which is a maximum and Shirley Lane is interested in taking her place. On motion by Councilman Lorentz, second by Councilman Houger to accept the Library Board Minutes of July 26, 2007. Motion carried by a unanimous vote of the Council present.

GARBAGE CONTRACT RENEWAL COMMITTEE: Councilman Walker explained the recommendations from the Garbage Committee. They recommend that the contract is rewritten in its entirety, that the yard waste program be converted from a pilot to permanent program using language in one of the renewals, re-establish the base line for 2007 and make the contract for three years. On motion by Councilman Walker, second by Councilman Houger to write a new contract with Walco with the above items included and authorize the Mayor and City Clerk to sign it contingent upon Walco’s agreement by October 1st. Motion carried by a unanimous vote of the Council present.

WATER BOND PAYMENT REQUIREMENT: This was postponed until the next workshop.

BILLS: The bills in the amount of $196,106.92 were approved and ordered paid out of their respective funds, on motion by Councilman Zehner, second by Councilman Houger. Motion carried by a unanimous vote of the Council present.

RESOLUTION NO. 200

(Resolution No. 200 in its entirety on file in the City’s Resolution File)

The following resolution was introduced by Councilman Walker who moved for its adoption. Second by Councilman Zehner.

A RESOLUTION OF THE CITY OF GRANGEVILLE PROVIDING FOR AN INCREASE IN RESIDENTIAL SOLID WASTE OR GARBAGE CHARGES PURSUANT TO GRANGEVILLE CITY ORDINANCE 7-1-25.

ROLL CALL VOTE: YES: Houger, Walker, Lorentz, Zehner. NO: none. The motion passed. Mayor Vanderwall then declared Resolution No. 200 duly approved and adopted.

SUMMARY OF ORDINANCE #832: On motion by Councilman Walker, second by Councilman Zehner to approve the Summary of Ordinance #832 and authorize publication. Motion carried by a unanimous vote of the Council present.

HERITAGE SQUARE REQUEST FOR MOONLIGHT MADNESS: In conjunction with Moonlight Madness, the Merchants and Chamber would like to have the police department, the ambulance and the Lions Club be present at Heritage Square for a couple hours. No one knew if the Lions Club would set up their stand in Heritage Square of if they needed South State closed. On motion by Councilman Zehner, second by Councilman Houger to allow use of Heritage Square for Moonlight Madness. If the Lions need the street closed they can request it at the next meeting. Motion carried by a unanimous vote of the Council present.

SURPLUS: On motion by Councilman Lorentz, second by Councilman Zehner to declare the old snow blower at Snowhaven surplus. Motion carried by a unanimous vote of the Council present.

PUBLIC WORKS EMPLOYEE ADVERTISING: Public Works Director Gortsema explained that Jerry Cerquetini’s last day will be October 5th. Gortsema would like to start advertising for a new employee. On motion by Councilman Walker, second by Councilman Houger to authorize Public Works Director Gortsema to advertise for a public works employee. Motion carried by a unanimous vote of the Council present.

SIDEWALK WAIVER: On motion by Councilman Lorentz, second by Councilman Zehner to grant an indefinite waiver to Mr. Wikoff on Highway 95 North for Verizon’s new cell tower site. Motion carried by a unanimous vote of the Council present.

ORDINANCE NO. 833

(Ordinance No. 833 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE, IDAHO COUNTY, IDAHO, PROVIDING FOR A VACATION OF A PORTION OF IDAHO AVENUE AS THE SAME PASSES BLOCKS D AND E IN THE NORTHWEST ADDITION AND ALL OF IDAHO ADDITION TO THE CITY OF GRANGEVILLE; PROVIDING AUTHORITY FOR THE MAYOR AND CITY CLERK TO SIGN QUITCLAIM DEEDS OF THE VACATED PORTION OF SAID STREET TO ADJACENT OWNERS; PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION; AND, PROVIDING FOR THE PAYMENT OF EXPENSES RELATING TO SAID VACATION TO BE PAID BY THE PETITIONERS IN RELATION TO SUCH REQUESTED VACATION.

On motion by Councilman Houger, second by Councilman Zehner that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: Houger, Walker, Lorentz, Zehner. NO: none. The motion passed. Mayor Vanderwall then declared Ordinance No. 833 duly approved and adopted.

ITEMS TO NOTE: Earlier in the year, Public Works Director Gortsema sent a letter to the owner of a lot on North State Street and 3rd Street about dead trees on his property with the limbs overhanging the right of way. He is from out of state and was going to take care of it in August but never did. Gortsema asked how to proceed where the trees were on private property. Attorney Albers will review and let Gortsema know.

Mayor Vanderwall scheduled a workshop for September 25th at 7:00 pm to discuss open burning and the water bond.

The meeting adjourned at 8:35 P.M. _________________________________
Terry Vanderwall - Mayor

ATTEST:
_________________________
Tonya Kennedy – City Clerk

September 4, 2007 Regular Meeting

2007-09-04T19:30:00.001-07:00

The City Council met in regular session on September 4, 2007 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:

Bruce Walker
Brian Lorentz
Wes Lester
Georgia DeHaas
James Zehner
Del Houger

City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the August 20th regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present.

PUBLIC HEARING 2007-08 BUDGET: Mayor Vanderwall opened the public hearing on the 2007-08 budget. Clerk Kennedy read the tentative budget. Proposed fee increases greater than 5% were included in the following funds: Water and Sewer funds (6%), Sanitation fund (10%) and Snowhaven fund (various increases, see attached exhibit to Resolution #199). Hearing no comments from the public, the hearing was declared closed.

PUBLIC HEARING ON THE VACATION OF A PORTION OF NORTH IDAHO AVENUE: Attorney Albers explained that the applicants request that a 20’ portion of North Idaho right of way on the east side of North Idaho from Block E of the Northwest Addition north to and including Idaho Addition be vacated. This same three block strip has a 100’ right of way instead of the 80’ right of way on the rest of North Idaho. Teri Tackett asked if the City would lose any street if the right of way is changed to 80’. Public Works Director Gortsema answered no. No further comments were made and the hearing was closed. On motion by Councilman Lester, second by Councilman Houger to have Attorney Albers draft an ordinance to vacate the east 20’ of North Idaho from North Street to North 4th Street. Motion carried by a unanimous vote of the Council present.

VISITORS: Teri Tackett was present to give an update on the renovation project of the Soroptomist Park. The Horizons Project is looking for a place for a community garden and the Soroptomist would like to make the community garden be part of the renovation of the park. Mark Willig spoke on the several reasons why they thought the community garden should be combined into the renovation. There would be increased funding for grants, increased community participation and it would help supplement the food resource for the elderly and the low income. Mark has looked at different models of community gardens and there are several ways to work it. Different ages of people can work together if they have a place. Teri explained that the Soroptomist request is to add the community park and a practice soccer field to their renovation plans. They would like to have the city crew available for in kind labor, such as moving sprinklers and water and sewer hookups. Councilman Walker asked for plans that could be presented to the Council, along with plans that require the least amount of maintenance and plans on how to convert it back if it doesn’t work. It will be discussed at the next meeting when a plan and drawing is presented.

Teri Tackett then explained that the Grangeville Arts wants to do an arts and crafts sale at Heritage Square on October 13th during Music Fest. It would be sponsored on the Chamber of Commerce insurance. On motion by Councilman Walker, second by Councilman Lorentz to allow Grangeville Arts, under the Chamber’s insurance, to use Heritage Square on October 13th for the arts and crafts sale in conjunction with Music Fest. Motion carried by a unanimous vote of the Council present.

Julie Johnson, 513 Elm Street, explained that she had to have her sidewalk installed on Elm by September 30, 2007 but her contractor has been delayed even though she told him in April that it needed to be done. She would like an extension until next spring. Julie then asked for an indefinite waiver on Boulevard as the sidewalk would go nowhere and some of her neighbors have received a waiver. On motion by Councilman Lester, second by Councilman Houger to extend the deadline on Elm Street until September 1, 2008 and to grant an indefinite waiver on Boulevard. Motion carried by a unanimous vote of the Council present.

Ken Singh, 404 North A Street submitted a written request for a street light to be installed on West North 3rd Street between North A and North B. Councilman Lester stated there is a street light on A Street in front of his house and other lights close by. Most street lights in town are further apart. On motion by Councilman Zehner, second by Councilman Lester to deny Ken Singh’s request for a street light. Motion carried by a unanimous vote of the Council present.

Ted Lindsley was asking for the Council’s blessing to modify the raised sidewalk at Subway to make the fire lane into a 12’ wide, sloped speed bump. It would still be painted red with the fire lane sign so it could be used for an access from south to north instead of driving over the curb. Some of the green acres trucks need to drive over the curb and other access vehicles between Super 8 and the old Monty’s Motel. The State was originally concerned about the area becoming a through street which would then require that it be designed and constructed according to public street standards. Ted contacted the State after which James Carpenter, Idaho Transportation Department, sent a letter stating that the State didn’t have a problem with the change to the raised sidewalk. Ted has talked to Jim Schmidt (owner of the Subway building) and Dallas Neumann (Green Acres owner) and they don’t mind the modifications being requested. On motion by Councilman Zehner, second by Councilwoman DeHaas to grant permission for Ted Lindsley to proceed with his proposed plan to modify the fire lane. Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 175 calls for service. There were 107 cases written, 27 misdemeanor arrests, 0 felony arrest, 76 citations, 65 written warnings issued, 5 dogs and 3 cats impounded. The Police and Animal Control Report for August 2007 was accepted on motion by Councilman Zehner, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

The Water Leak report for August 2007 was presented and it was reported that the department repaired 2 leaks (3 year to date) and repaired two leaking services.

WATER PROJECT: Poe is done with all the remediation work on main line trenches and water line service trenches and various other areas. They still have the slurry seal to do next Thursday and Friday. Mike Sturdevant has figured up the linear feet of credit Poe offered and the City accepted but he doesn’t have the dollar amount yet.

TRUCK PARKING: Attorney Albers explained the amendment to Ordinance #827 based on suggestion that the weight limit move from 8,000 pounds to 10,000 pounds. The new definitions in 9-4-1 were read.

ORDINANCE #832

(Ordinance No. 832 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE, IDAHO COUNTY, IDAHO PROVIDING FOR THE AMENDMENT OF ORDINANCE NO. 827, AMENDING THE DEFINITIONS OF TRUCKS AND PICKUP TRUCKS; THE ENTIRETY OF TITLE 9, CHAPTER 1, CHAPTER 2, CHAPTER 3 AND CHAPTER 4 OF THE GRANGEVILLE MUNICIPAL CODE RELATING TO MOTOR VEHICLES AND TRAFFIC. SUBSTITUTING THEREFORE NEW LANGUAGE RELATING TO Traffic Regulations INCLUDING PENALTIES FOR VIOLATION OF THE NEW TITLE 9, CHAPTER 1 BICYCLES AND HUMAN POWERED CONVEYANCES, CHAPTER 2 TRAFFIC REGULATIONS; CHAPTER 3, SPEED LIMITS AND CHAPTER 4 TRUCK PARKING: PROVIDING FOR THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH AND THE ENTIRE REPEAL OF TITLE 9, CHAPTER 1 SECTIONS 9-1-1 THROUGH 9-1-4 CHAPTER 2 SECTIONS 9-2-1 THROUGH AND INCLUDING 9-2-22, CHAPTER 3 SECTIONS 9-3-1 through and including 9-3-2, CHAPTER 4 PARKING METERS SECTIONS 9-4-1 through and including 9-4-7 AND CHAPTER 5 SPEED LIMITS SECTION 9-5-1, OF THE CURRENT GRANGEVILLE MUNICIPAL CODE; PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL AND PUBLICATION.

On motion by Councilman Walker, second by Councilman Lester that the first reading of Ordinance #832 as amended to include the newly read language in Section 9-4-1 concerning definitions and retaining the balance of the already adopted ordinance be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: DeHaas, Houger, Walker, Lorentz, Lester, Zehner. NO: none. The motion passed. Mayor Vanderwall then declared Ordinance No. 832 duly approved and adopted.

ORDINANCE #828

(Ordinance No. 828 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF SECTION 8-5-5 OF THE GRANGEVILLE MUNICIPAL CODE RELATING TO METER RATES; INCREASING METER RATES BY A SIX PERCENT (6%) RATE; REPEALING ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; AND, PROVIDING FOR ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL AND PUBLICATION.

On motion by Councilman Walker, second by Councilman Lester that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: DeHaas, Houger, Walker, Lorentz, Lester, Zehner. NO: none. The motion passed. Mayor Vanderwall then declared Ordinance No. 828 duly approved and adopted.

Councilman Lester inquired about everyone paying the $15 bond whether or not their account was active. Attorney Albers and Clerk Kennedy will research and then address it at the next meeting

ORDINANCE #829

(Ordinance No. 829 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF SECTION 8-5-3-1 OF THE MUNICIPAL CODE OF THE CITY OF GRANGEVILLE RELATING TO SEWER RATES; PROVIDING FOR INCREASE IN SEWER RATES AND INCREASING THE RATES OUTSIDE THE CITY LIMITS OF THE CITY OF GRANGEVILLE; CONTINUING THE DEFINITION OF THE USAGE RATE AS ESTABLISHED PURSUANT TO THE EARLIER DRAFT OF 8-5-3; PROVIDING FOR THE RETENTION OF THE REMAINDER OF SECTION 8-5-3; PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION; AND, PROVIDING FOR THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH.

On motion by Councilman Walker, second by Councilman Lorentz that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: DeHaas, Houger, Walker, Lorentz, Lester, Zehner. NO: none. The motion passed. Mayor Vanderwall then declared Ordinance No. 829 duly approved and adopted.

ORDINANCE #830

(Ordinance No. 830 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE ENTITLED THE ANNUAL APPROPRIATION ORDINANCE FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2007, APPROPRIATING THE SUM OF $5,014,763.00 TO DEFRAY THE EXPENSES AND LIABILITIES OF THE CITY OF GRANGEVILLE FOR SAID FISCAL YEAR; AUTHORIZING A LEVY OF SUFFICIENT TAX UPON THE TAXABLE PROPERTY AND SPECIFYING THE OBJECTS AND PURPOSES FOR WHICH SAID APPROPRIATIONS ARE MADE.

On motion by Councilman Lester, second by Councilman Zehner that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: DeHaas, Houger, Walker, Lorentz, Lester, Zehner. NO: none. The motion passed. Mayor Vanderwall then declared Ordinance No. 830 duly approved and adopted.

RESOLUTION #199

(Resolution No. 199 in its entirety on file in the City’s Resolution File)

The following resolution was introduced by Councilmen Zehner who moved for its adoption. Second by Councilman Lorentz.

A RESOLUTION OF THE CITY OF GRANGEVILLE PROVIDING FOR AN INCREASE IN CERTAIN SNOWHAVEN FEES.

ROLL CALL VOTE: YES: DeHaas, Houger, Walker, Lorentz, Lester, Zehner. NO: none. The motion passed. Mayor Vanderwall then declared Resolution No. 199 duly approved and adopted.

SIDEWALK WAIVER REQUEST: On motion by Councilman Walker, second by Councilman Zehner, to grant an indefinite sidewalk waiver to Dorothy Walker at 1124 North State Street. Motion carried by a unanimous vote of the Council present.

ORDINANCE #831: Attorney Albers explained that the enforcement section was not included in Ordinance #825 so section 3 was added to create #831.

ORDINANCE #831

(Ordinance No. 831 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF GRANGEVILLE CITY ORDINANCE NO. 825 BY ADDING THERETO PENALTY PROVISIONS; PROVIDING FOR THE RETENTION OF THE ORDINANCE WHICH PROVIDED REGULATIONS FOR THE OPERATION OF UTILITY TYPE VEHICLES (UTVs) ON THE PUBLIC RIGHTS OF WAY WITHIN THE CITY OF GRANGEVILLE; PROVIDING REGULATIONS FOR OPERATION OF UTVs IN THE CITY COMPARABLE TO CURRENT IDAHO STATE REGULATIONS FOR ALL TERRAIN VEHICLES (ATVs); PROVIDING DEFINITIONS FOR UTVs; PROVIDING A PROVISION FOR THE AUTOMATIC REPEAL OF THIS ORDINANCE IN THE EVENT STATE LAW IN THE FUTURE ADDRESSES UTVs; PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL AND PUBLICATION.

On motion by Councilman Walker, second by Councilman Houger that the first reading of Ordinance #831 as amended to include the newly read Section 3, relating to enforcement, and retaining the balance of the already adopted ordinance be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: DeHaas, Houger, Walker, Lorentz, Lester, Zehner. NO: none. The motion passed. Mayor Vanderwall then declared Ordinance No. 831 duly approved and adopted.

ITEMS TO NOTE: Chief Sedam explained that he is having problems with his crime reporting program and support for the dos program is no longer supported by Motorola. He is researching different programs to replace it and is also looking for a funding source.

Attorney Albers explained that he became aware that the maximum state misdeamenor penalty went up to a maximum of $1,000.00. City code has $300.00 so Albers and Sedam will review it to make a recommendation to the City.

Mayor Vanderwall scheduled a workshop at Oscars on September 7th at noon to discuss the 2007-08 budget.

PEBBLECREEK SUBDIVISION: Bob Blewett had a heated discussion with Public Works Director Gortsema earlier in the week stating he didn’t agree to a looped water system and the agreement for inspection. Following research, a letter dated October 18, 2004 from Bob Blewett was located in which he outlined a looped water system. On motion by Councilman Walker, second by Councilman Lester to have Attorney Albers send Don and Carla Blewett a letter indicating that they previously agreed to a looped system, include a copy of their letter, the ordinance that explains the inspection and that they need to abide by it. Councilman Walker also stated that Gortsema did the right thing when the conversation became unprofessional and to just hang up. It will be up to the owner to have a representative that can deal civilly with Gortsema.

Attorney Albers also stated that the county commissioner may ask the City to repeal that area of impact.

EXECUTIVE SESSION: On motion by Councilman Walker, second by Councilman Lester to go into executive session according to Section 67-2345 (c) property. ROLL CALL VOTE: YES: Houger, Walker, Lorentz, Lester, Zehner. NO: none. Motion passed.

On motion by Councilman Zehner, second by Councilman Lorentz to go out of executive session according to Section 67-2345 (c) property. ROLL CALL VOTE: YES: Houger, Walker, Lorentz, Lester, Zehner. NO: none. Motion passed.

No action taken.

The meeting adjourned at 9:40 P.M.
_________________________________
Terry Vanderwall - Mayor

ATTEST:
_________________________
Tonya Kennedy – City Clerk

August 20, 2007 Regular Meeting

2007-08-20T19:30:00.001-07:00

The City Council met in regular session on August 20, 2007 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:

Bruce Walker
Brian Lorentz
Delbert Houger
Wes Lester
Georgia DeHaas

Councilmember absent: James Zehner

City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the August 6th regular meeting and the August 13th special meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

VISITORS: Cris Cunningham collected approximately 920 signatures of citizens that are interested in seeing the City pool covered. Cris would like to see the pool covered so it could be used for various purposes through the year. Cris stated that the funds could come from two different grants, private fund raising and volunteer help. She talked to a couple doctors and physical therapist, and found that swimming is a good form of exercise that isn’t strenuous. She thinks there could be great programs that could be done, for the elderly and the youth. Councilwoman DeHaas asked if she had a cost. Cris explained that she didn’t try to come up with one because she didn’t want to waste her time unless the Council was in favor of the idea. She envisions a steel framed structure with open sides that could be closed during bad weather, and solar heating. The pool would need to charge a decent fee per month and then other programs to help fund to pool would need to operate. Mayor Vanderwall explained that the earliest anything could happen would be the 08-09 fiscal year and also reminded the public that the pool is already supplemented.

GARBAGE MEETING REPORT: Mayor Vanderwall and Councilman Walker attended a meeting with the county commissioners relating to garbage and its collection. Various mayors from surrounding cities were present. The County is trying to get a handle on garbage collection and they are looking for input from citizens. The sanitation fund in the county is in the hole right now by about $300,000.

GARBAGE CONTRACT RENEWAL: The Cities contract with Walco expires on September 30th. The Council has a few questions, and Mayor Vanderwall felt it would be beneficial for a committee made up of Councilmen Walker, Houger and Lorentz to meet with Walco to discuss different items and report back at the September 4th meeting. On motion by Councilman Lester, second by Councilwoman DeHaas to approve the mayor’s appointment of Councilmen Walker, Houger and Lorentz to a committee to meet with Walco for garbage contract discussion. Motion carried by a unanimous vote of the Council present.

TRAFFIC AND TRUCK PARKING ORDINANCE: Attorney Albers explained that the ordinance was amended in that the caption was modified, the business district in 9-2-2 was defined two times and now was changed to refer to 10-5-1 while the second listing was deleted, and 9-2-9 was previously a list of state codes that were itemized out and now it shows a regulatory adoption as allowed by State code. Albers read these changes and then had Councilwoman DeHaas read the amended chapter 4 on truck parking, as recommended by the committee, for those present.

ORDINANCE NO. 827

(Ordinance No. 827 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE, IDAHO COUNTY, IDAHO PROVIDING FOR THE AMENDMENT OF THE ENTIRETY OF TITLE 9, CHAPTER 1, CHAPTER 2, CHAPTER 3 AND CHAPTER 4 OF THE GRANGEVILLE MUNICIPAL CODE RELATING TO MOTOR VEHICLES AND TRAFFIC. SUBSTITUTING THEREFORE NEW LANGUAGE RELATING TO Traffic Regulations INCLUDING PENALTIES FOR VIOLATION OF THE NEW TITLE 9, CHAPTER 1 BICYCLES AND HUMAN POWERED CONVEYANCES, CHAPTER 2 TRAFFIC REGULATIONS; CHAPTER 3, SPEED LIMITS AND CHAPTER 4 TRUCK PARKING: PROVIDING FOR THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH AND THE ENTIRE REPEAL OF TITLE 9, CHAPTER 1 SECTIONS 9-1-1 THROUGH 9-1-4 CHAPTER 2 SECTIONS 9-2-1 THROUGH AND INCLUDING 9-2-22, CHAPTER 3 SECTIONS 9-3-1 through and including 9-3-2, CHAPTER 4 PARKING METERS SECTIONS 9-4-1 through and including 9-4-7 AND CHAPTER 5 SPEED LIMITS SECTION 9-5-1, OF THE CURRENT GRANGEVILLE MUNICIPAL CODE; PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL AND PUBLICATION.

On motion by Councilman Walker, second by Councilman Houger that the second reading as amended be approved, that the rules be suspended, the third reading be waived and the ordinance be approved and adopted.

Patty Cox questioned whether a pickup over 8,000 pounds could park longer than 24 hours on the street. She stated that some pickups may be heavier than that. Danny Schwartz wanted to clarify that he could park his unloaded truck only 24 hours but not the whole weekend. It was stated that he was correct. Jan Robinson asked questions of what had been happening with the truck parking discussion. Councilman Houger asked Danny Schwartz if he could fit his truck in his driveway over the weekend and yes he could. Patty Cox felt it was ridiculous that Danny had to move his truck and wasn’t allowed to just park it on the street. Councilman Walker explained that the Council has come a long way in their discussions and has taken into account testimony at the meetings and from that came up with a compromise. The Council has tried to take into account the opinions of all those that have voiced their concerns.

ROLL CALL VOTE: YES: DeHaas, Houger, Walker, Lorentz. NO: Lester. The motion passed. Mayor Vanderwall then declared Ordinance No. 827 duly approved and adopted.

BILLS: The bills in the amount of $281,190.16 were approved and ordered paid out of their respective funds, including the Tackett and State Tax Commission checks not on the Council list, on motion by Councilman Lester, second by Councilman Houger. Motion carried by a unanimous vote of the Council present.

ICCTFOA CONFERENCE: On motion by Councilman Lester, second by Councilman Lorentz to allow the City Clerk to attend the ICCTFOA conference in Boise, September 19-21st. Motion carried by a unanimous vote of the Council present.

10TH STREET PAVING: Public Works Director Gortsema explained that there is a significant area of paving failure on 10th Street. The City has been talking to Poe. Last Friday Poe removed some of the failed area and the City asked for a proposal to remove 12” of sub grade, and then add fabric, rock and then pave. The proposal from Poe to do all work and the paving is $7,848.00. This price does not include the cost of asphalt as the City is not being charged for the asphalt. The City and Poe both collected samples of the failed asphalt with the City sending their sample to MTI for testing. On motion by Councilman Lorentz, second by Councilman Lester to authorize Gortsema to contract with Poe to repair 10th Street for $7,848.00. Motion carried by a unanimous vote of the Council present.

MOVE MEETING: On motion by Councilman Lester, second by Councilman Houger to move the September 3rd meeting to September 4th, due to Labor Day. Motion carried by a unanimous vote of the Council present.

USE OF HERITAGE SQUARE: Matt Elven, Grangeville high school football coach, requested to use Heritage Square on August 24th for a car wash fundraiser. The car wash had previously been at Rae Brothers but Heritage Square had qualities that would make it a better choice. Heritage Square has multiple faucets so three cars could be washed easily, it is further removed from Main Street and isn’t a parking lot used for a U-turn. There is also shade for those players that aren’t washing. The proceeds will buy shirts and weekly awards and possibly a trip to watch a University of Idaho game with a tour of the facility. Any leftover funds would b used for new practice equipment. Jan Robinson suggested selling t-shirts, but Matt explained that the booster club sells t-shirts and they try to pick different fund raisers. On motion by Councilman Lorentz, second by Councilwoman DeHaas to allow the football team to use Heritage Square on August 24th for a car wash. Motion carried by a unanimous vote of the Council present.

REQUEST TO PARK A BOAT ON THE STREET: The Council received a letter from Charley and Fran Thompson, 306 Tamera Drive, requesting permission to continue to park their boat on the street in front of their house. Chief Sedam explained that he issued a 21 day permit to park their boat on the street to Charley and Fran Thompson. He was under the impression that they were going to pour a concrete pad to park on or move it elsewhere. On motion by Councilwoman DeHaas, second by Councilman Houger to deny the request by Charley and Fran Thompson. Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE: A meeting will be held at City Hall on August 28th at 6:30 to talk about the permit on Three Mile Creek.

The meeting adjourned at 8:40 P.M. _________________________________
Terry Vanderwall - Mayor

ATTEST:
_________________________
Tonya Kennedy – City Clerk

August 13, 2007 Special Meeting

2007-08-13T12:00:00.001-07:00

The City Council met in regular session on August 13, 2007 at 12:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:

Bruce Walker
Brian Lorentz
Wes Lester
Georgia DeHaas
James Zehner
Del Houger

City employee present was Clerk Kennedy.

The meeting was called to order.

2007-08 TENTATIVE BUDGET: The 2007-08 tentative budget was read by Clerk Kennedy. On motion by Councilman Walker, second by Councilman Lester to approve the 2007-08 Tentative Budget. Motion carried by a unanimous vote of the Council present.

CATERING PERMIT: Becky Robinson, Ernie’s Steakhouse, requested a catering permit for August 17, 2007 at the Armory from 5:00 p.m. to 2:00 a.m. for a NRA event that Ernie’s is catering. On motion by Councilman Zehner, second by Councilman Houger to approve the catering permit for Ernie’s Steakhouse. Motion carried by a unanimous vote of the Council present. It was stated that Chief Sedam should approve a security plan prior to the event.

The meeting adjourned at 12:15 P.M.
_________________________________
Terry Vanderwall - Mayor

ATTEST:
________________________
Tonya Kennedy – City Clerk

August 6, 2007 Regular Meeting

2007-08-06T19:30:00.001-07:00

The City Council met in regular session on August 6, 2007 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:

Bruce Walker
Brian Lorentz
Wes Lester
Georgia DeHaas
James Zehner
Del Houger

City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the July 23rd regular meeting were approved as presented by Councilman Lester, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 170 calls for service. There were 106 cases written, 32 misdemeanor arrests, 1 felony arrest, 97 citations, 50 written warnings issued, 2 dogs and 11 cats impounded. The Police and Animal Control Report for July 2007 was accepted on motion by Councilman Lorentz, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present.

Chief Sedam then explained some issues that were concerns that occurred during the power outage last week. Two home health care buildings didn’t have battery backups except on lights so the oxygen didn’t work. Lincare came in and set people up on portable units. Elderly people sat in rooms in the dark because they didn’t know what to do. Some business couldn’t lock their doors without power and the fuel pumps wouldn’t work. Syringa Hospital and the EMS system worked well.

The Water Leak report for July 2007 was presented and it was reported that the department repaired 0 leaks (1 year to date) and installed one new services.

WATER PROJECT: Public Works Director Gortsema met with Poe Asphalt today and they have a tentative agreement with pretty substantial credits to accept some asphalt with a slurry seal and an extended four-year warranty. Dave Kram with MTI felt it was a reasonable solution to getting the areas fixed. Where there is an obvious defect they will be repaired. South of Main Street and West of Idaho Avenue there are compaction issues. Poe intends to start on Monday.

FARMERS MARKET AT HERITAGE SQUARE: Deanna English was not for absolute sure that the Chamber would sponsor the event insurance. Their intention would be to have insurance in place prior to the event taking place. They would like to have the market occur the four Saturdays after Labor Day in September 2007 from 8:00 a.m. to 1:00 p.m. and in 2008 from May through September at Heritage Square. The intent of the Farmers Market would be to help sustain agriculture in this area and increase production of the products. Councilman Lester asked about the liability of selling food. Deanna explained that the health department has rules that each vendor would need to follow. Councilman Walker stated that the feedback that he has received from local businesses was that they were in favor of individuals bringing in their gardening but not a commercial type business being able to set up at the Farmers Market. Deanna pointed out that Moscow had the same concerns and a U of I study showed that that Farmers Market actually brought more business into town. Deanna also stated that Saturday mornings in Grangeville are very quiet and this would be a way to generate traffic in town Councilwoman DeHaas felt that this September could be used as a trial for the Farmers Market and based on how it went the Council could decide for next summer. If more people came to town, it could benefit the other businesses.

On motion by Councilwoman DeHaas, second by Councilman Zehner to allow the Farmers Market to use Heritage Square for the month of September 2007, from 8:00 a.m. to 1:00 p.m on each Saturday after Labor Day. Motion carried by a unanimous vote of the Council present.

Attorney Albers felt that this motion would grant the Farmers Market special permission which would be ok with the current ordinance.

TRUCK PARKING: Mayor Vanderwall stated that the first reading of the traffic ordinance was read last meeting. The Council has had a lot of input in the last couple weeks and as a result of that input he would like to recommend that the street committee meet again to take into account all the changes and recommendations. On motion by Councilman Houger, second by Councilman Zehner to have the traffic ordinance go back to the street committee with a new recommendation by next meeting. Councilman Walker felt the Councilmembers should tell the committee what they don’t like. Mayor Vanderwall felt that the committee had all the same information and they should make a recommendation. Motion carried by a unanimous vote of the Council present.

Ken Grumley stated that he was compiling a list of those citizens in town and their feelings for or against the ordinance and asked for more time. Mayor Vanderwall stated that he would have another two weeks before discussion would occur.

Sam Landrum asked that the Council consider things that the trucking industry does for the City. He was not in favor of removing the trucks from the City streets and felt that an improperly loaded ¾ pickup would do just as much damage as an empty 18 wheeler.

CONTRIBUTION ON 9TH STREET: Attorney Albers drafted an agreement for 9th Street residents, and asked Hunter Edwards to give him a quote on the survey necessary, which would include a description on the south side of 9th Street, the fence line from Wagner’s east to Williams, the new alley and a survey of the north side of 9th Street. The approximate cost is $2,900.00. The costs are prorated based upon a running foot of ownership. The City would pay $1,500.00. Albers recommended approving the City share conditional upon the signing of all parties. On motion by Councilman Lester, second by Councilman Walker to hire Hunter Edwards of GPS to survey the problems on 9th Street, with the City paying $1,500.00 contingent on other property owners paying their shares. Motion carried by a unanimous vote of the Council present.

ORDINANCE NO. 826

(Ordinance No. 826 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE, IDAHO COUNTY, IDAHO, PROVIDING FOR THE REZONING OF A PARCEL OF PROPERTY FROM RESIDENCE ZONE A TO THE COMMERCIAL ZONE WITHIN THE CITY OF GRANGEVILLE; PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION; AND, PROVIDING FOR THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH.

On motion by Councilman Lester, second by Councilman Lorentz that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: DeHaas, Houger, Walker, Lorentz, Lester, Zehner. NO: none. The motion passed. Mayor Vanderwall then declared Ordinance No. 826 duly approved and adopted.

Councilman Walker noted as findings of fact that the rezone is in compliance with the comprehensive plan, the property has already been used as a commercial use for a number of years and it was accepted unanimously by all people contacted.

SPECIAL MEETING: On motion by Councilman Zehner, second by Councilman Lester to schedule a special meeting on August 13, 2007 at 12:30pm to approve the tentative budget at City Hall. Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE: At the commissioner meeting today, Joe Wright represented the City in presenting revised ordinances dealing with the subdivision and water code revisions. Randy Doman raised a question about wells in the area of impact. It is prohibited to drill one, but what happens if you want to renovate an existing well. Skip Brandt was concerned about requiring sewer connections in the area of impact. It was suggested saying if they have a failed system and they sewer is available they must connect.

The meeting adjourned at 8:30 P.M.
_________________________________
Terry Vanderwall - Mayor

ATTEST:
_________________________
Tonya Kennedy – City Clerk

July 23, 2007 Regular Meeting

2007-07-23T19:30:00.001-07:00

The City Council met in regular session on July 23, 2007 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:

Bruce Walker
Brian Lorentz
Delbert Houger
Wes Lester
James Zehner

Councilmember absent:

Georgia DeHaas

City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the July 9th regular meeting were approved as presented by Councilman Zehner, second by Councilman Houger. Motion carried by a unanimous vote of the Council present.

VISITORS: Dennis Tracy, 504 South Hall was present to request a curb side sidewalk from Hall Street to his garage driveway. On the west side of the driveway to his neighbor he would attach to the parkway sidewalk. On motion by Councilman Lester, second by Councilman Zehner to approve Dennis Tracy’s request for a curbside sidewalk at 504 South Hall Street. Motion carried by a unanimous vote of the Council present.

Deanna English, as part of the Horizon’s group garden committee, came to see if the Council would be willing to let them use Heritage Square for a Farmers Market with the Chamber of Commerce providing the liability insurance. The group hopes to have backyard farmers bring produce, have arts, crafts and music, similar to Moscow Farmers Market. They hope to start the last two weeks of August and the first two or three weeks in September. The event would be held on Saturdays from approximately 9:00 a.m. to 1:00 p.m. If everything works, then next year they would like to use Heritage square every Saturday possible from June through October. Councilman Lester stated that there a lot of people that ask the Council to use Heritage Square and he would hate to commit to every Saturday to the Horizon’s group so other people couldn’t use the square. Deanna asked if the Council would approve it for a short term this year. Councilman Walker felt he needed to think about it for quite a while. In the past, those that wanted to use Heritage Square for private enterprise were denied. Walker also stated that liability is a concern. Councilman Zehner asked why Moscow uses the parking lot instead of the park. Deanna stated that the City maintains the parking lot, cleans it up after the market and with Moscow, they found that those attending the market also spend additional money within the city. Most farmers’ markets are about developing economy and not private enterprise. Deanna has the Sterling Bank parking lot as a backup if Heritage Square won’t work. This will be discussed at the next meeting.

WATER PROJECT UPDATE: Public Works Director Gortsema explained that a letter was mailed to Bodiford identifying the City’s requirements on the asphalt paving problems that occurred during the water project.

PLANNING AND ZONING MINUTES AND APPLICATION REQUESTS: On motion by Councilman Lester, second by Councilman Zehner to approve the Planning and Zoning Minutes of July 10, 2007. Motion carried by a unanimous vote of the Council present.

RONALD AIKEN VARIANCE APPLICATION REQUEST: Ronald S. Aiken requested a variance at 1412 Scott Street in order to build a covered front porch that would encroach into the front yard setback. On motion by Councilman Zehner, second by Councilman Lorentz to accept the Planning and Zoning recommendation to approve the variance but to increase the size of the allowed porch from the old width of 4’10” to the new width of 5’2”. Motion carried by a unanimous vote of the Council present.

GRANGEVILLE BUILDERS REZONE REQUEST: Grangeville Builders purchased 615 and 621 West South 1st Street and have requested a rezone from residential to commercial. On motion by Councilman Walker, second by Councilman Lester to instruct Attorney Albers to draw up an ordinance to rezone the new land purchased by Grangeville Builders from residential to commercial. Motion carried by a unanimous vote of the Council present. The ordinance will be on the next agenda.

ORDINANCE #825

(Ordinance No. 825 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING REGULATIONS FOR THE OPERATION OF UTILITY TYPE VEHICLES (UTVs) ON THE PUBLIC RIGHTS OF WAY WITHIN THE CITY OF GRANGEVILLE; PROVIDING REGULATIONS FOR OPERATION OF UTVs IN THE CITY COMPARABLE TO CURRENT IDAHO STATE REGULATIONS FOR ALL TERRAIN VEHICLES (ATVs); PROVIDING DEFINITIONS FOR UTVs; PROVIDING A PROVISION FOR THE AUTOMATIC REPEAL OF THIS ORDINANCE IN THE EVENT STATE LAW IN THE FUTURE ADDRESSES UTVs; PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL AND PUBLICATION.

On motion by Councilman Houger, second by Councilman Lester that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: Houger, Walker, Lorentz, Lester, Zehner. NO: none. The motion passed. Mayor Vanderwall then declared Ordinance No. 825 duly approved and adopted.

TRAFFIC AND TRUCK PARKING ORDINANCE: Councilman Houger talked to a lot of citizens and the majority is in favor of passing the proposed ordinance. The Council worked to try to find places where trucks could park. A list of five locations was provided to those who were interested. Chief Sedam covered some of the changes in the revised ordinance. He rewrote the entire traffic section and eliminated obsolete items. There were slight changes in the skateboard area relating to enforcement of rules adopted by the Council. The other changes included those dealing with truck parking, inclusion of truck definitions and gross weights stated in State Code and eliminating the parking of trucks on City Streets. Citizens were present to comment.

Janice Grumley questioned the definition of the business district and how businesses such as Bell Equipment could work on the trucks when they don’t fit in the shop.

Rick Bashaw asked how the Council came to the conclusion that the ordinance was a good choice to make. He would like to see documentation of how trucks are worse than other vehicles such as pickups for wear and tear on the road.

Mindy Newson felt that the breakup of the streets was a copout for the Council. She wanted honesty from the Council.

The first reading of the proposed ordinance was read.

ORDINANCE #___

AN ORDINANCE OF THE CITY OF GRANGEVILLE, IDAHO COUNTY, IDAHO PROVIDING FOR THE AMENDMENT OF THE ENTIRETY OF TITLE 9, CHAPTER 1, CHAPTER 2, CHAPTER 3 OF THE GRANGEVILLE MUNICIPAL CODE RELATING TO MOTOR VEHICLES AND TRAFFIC SUBSTITUTING THEREFORE NEW LANGUAGE RELATING TO Traffic Regulations: PROVIDING FOR THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH AND THE ENTIRE REPEAL OF TITLE 9, CHAPTER 1 SECTIONS 9-1-1 THROUGH 9-1-4 CHAPTER 2 SECTIONS 9-2-1 THROUGH AND INCLUDING 9-2-22, CHAPTER 3 SECTIONS 9-3-1 through and including 9-3-2, CHAPTER 4 PARKING METERS SECTIONS 9-4-1 through and including 9-4-7 AND CHAPTER 5 SPEED LIMITS SECTION 9-5-1, OF THE CURRENT GRANGEVILLE MUNICIPAL CODE; INCLUDING INFRACTION PENALTIES FOR VIOLATION OF THE NEW TITLE, 9, CHAPTER 2; AND THE NEW CHAPTER 3, SPEED LIMITS, PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL AND PUBLICATION.

Councilman Houger made a motion, second by Councilman Lorentz that the first reading be approved as corrected and the ordinance pass to the second reading. ROLL CALL VOTE: YES: Houger, Walker, Lorentz, Lester, Zehner. NO: none. The motion passed. The second reading will be at the next meeting.

Ken Grumley questioned what the city right of way was on North Idaho. He pointed out that when there is construction or the City crew in town, when not actively working, the trucks need to be removed. It was pointed out by the Chief that if the road is marked as closed, then the situation is different. Grumley asked about Walco’s roll-off containers being set in the street for renovation. The steel wheels are hard on the streets. Contractors working at homes with an equipment trailer would be required to move their trailer every day. Grumley asked what allows the Carnival to be on the streets since they too are trucks. He stated it was easier to watch the truck when it is parked in front of your house. Chief Sedam responded that there is a 21 day permit that contractors could talk to him about for their equipment trailer. Councilman Houger asked if Grumley could park his truck on his private property. Grumley responded that the tractor only; not the trailer.

Dixie Schwartz lives at the corner of Madison and Hall. She has specific concerns if not parking in front of their house. Those concerns are theft of fuel and tools, access to electricity to plug truck in during the winter, valuable time loss to park elsewhere, and added cost on rent and transportation. She feels there is a lack of support from Grangeville. Truck drivers are one of the hardest workers. They shop locally all the time, but don’t feel like they have the support of small businesses. They paid highly to have 10th Street paved, and built up the area to endure truck weight and paved the 9’ extra.

Danny Schwartz is a truck owner and Dixie is his wife. He appreciates the businesses offering their property to park on. Those that don’t own a truck don’t want them in town, but anyone that has a Lamborghini wouldn’t park it away from their house so why would an owner park their $200,000.00 truck there? He would need to store everything inside the cab and then now that they’ve paved 10th Street they couldn’t park there. He has security concerns and if he did need to park on his property, he doesn’t have room.

Robert Fogarty stated that he parked in one of these areas and so far has had $1,000 in fire equipment stolen and he can’t get it insured because he can’t secure it. He wanted to know if there was a variance to allow minor repairs on trucks to be done in the street.

John Bashaw stated that parking elsewhere takes extra time every day and everything would need to be secured. He spends money in Grangeville for repairs, maintenance and repairs, and fuel, but if he can’t park on the street then his company will not spend any money Grangeville. His trucks are brand new, so he doesn’t have much to repair, but he does clean them at home.

Chris Newson felt the Council needed to provide a more reasonable excuse of why the ordinance needs to take place other than the wear and tear on the streets. He asked how old the streets were. Gortsema stated that some could go back to the 40s or 50s. Newson then said that the amount of trucks parked on the street now compared to back then are minimal. The streets are tore up now because of Bodiford and the City projects. Mayor Vanderwall explained that the Council is trying to save the streets we have.

Councilman Walker stated that he was not going to let the Mayor take all the abuse. Mayor Vanderwall tried to maintain order. It is emotional for everyone. He felt that 90% of the people that were present probably aren’t doing the damage, but the problem is that there are quite a few bad apples. There are a lot of people that violate the existing code working on the vehicles in the street. Others truckers park in front of other peoples’ houses because they don’t want the truck in front of theirs. Their have been numerous complaints about people that leave their trucks running while they are here visiting people. It can’t be denied that loaded trucks cause damage to streets. Everyone needs to cooperate. It appears to be the City against the truckers but it shouldn’t be that way. Mayor Vanderwall stated that everyone lives in the City and the Council is trying to do what is best for the community. The Council doesn’t want to hurt or offend people but wants to do what is best for the town. Citizens can voice their concerns to the Council or Mayor by phone, email or to stop by to visit them.

BILLS: The bills in the amount of $258,042.25 were approved and ordered paid out of their respective funds on motion by Councilman Zehner, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

SIDEWALK WAIVER REQUEST: On motion by Councilman Lorentz, second by Councilman Zehner to grant an indefinite sidewalk waiver to Primeland Cooperatives along North B Street. Motion carried by a unanimous vote of the Council present.

EXECUTIVE SESSION: On motion by Councilman Houger, second by Councilman Lester to go into executive session according to Section 67-2345 (c). ROLL CALL VOTE: YES: Houger, Walker, Lorentz, Lester, Zehner. NO: none. Motion passed.

On motion by Councilman Zehner, second by Councilman Lorentz to go out of executive session according to Section 67-2345 (c). ROLL CALL VOTE: YES: Houger, Walker, Lorentz, Lester, Zehner. NO: none. Motion passed.

No action taken.

The meeting adjourned at 9:40 P.M. _________________________________
Terry Vanderwall - Mayor

ATTEST:
_________________________
Tonya Kennedy – City Clerk

July 9, 2007 Regular Meeting

2007-07-09T19:30:00.001-07:00

The City Council met in regular session on July 9, 2007 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:

Bruce Walker
Brian Lorentz
Wes Lester
Georgia DeHaas
James Zehner
Del Houger

City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the June 18th regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

VISITORS: John Warford was present from the Trinity Lutheran Church to thank the Council for their use of Heritage Square and he presented the Clerk with a check for $25.00 to cover expenses.

Jeff Kutner was present to request a street closure in front of The Gallery from Hall Street to the Solberg parking lot on August 7th and 9th from 10:00 a.m. to 2:00 p.m. Mercedes Benz North America is coming to Idaho to show journalists a new engine in their SUVs. The Gallery was catering lunches for them in town for up to 20 SUVs. On motion by Councilman Zehner, second by Councilman Lorentz to grant The Gallery permission to close West North Street on August 7th and 9th from 10:00 a.m. to 2:00 p.m. Motion carried by a unanimous vote of the Council present.

UTV DISCUSSION: Cory Koole was present to voice some concerns on the UTV discussions. UTV sales will continue to grow in this area. There were 10,000-15,000 UTVs sold in Idaho last year. He talked on the phone with the State today and received some mixed stories. There are some counties that allow UTV usage on roads as long as they have the UTV stickers although some counties don’t. There are quite a few UTVs running around on county and city roads. It has been left up to county sheriff departments if they enforce it. UTVs can be insured.

Chief Sedam received a copy of the letter sent to Owyhee County from the Attorney General. ATVs are expected to be licensed to run on the streets, but just because they are licensed doesn’t mean that they are legal. He thinks UTVs will be dealt with in the next legislative session.

Councilman Houger asked if they can use a slow moving sign. Chief Sedam responded yes, but with a slow moving sign they need to be used as an agricultural vehicle. Right now the State police are writing tickets to UTV drivers for operating unregistered vehicles on the street. Councilman Houger felt the City should write a letter to parks and recreation as well as AIC and the legislature, telling them the City’s concerns and having them put some pressure on different agencies. He felt the City should require liability insurance, a mirror, horn, valid drivers license, and if they have to, throw in a helmet law. Councilman Lester asked if they have VIN numbers and they do. Cory explained that the UTV’s don’t meet federal safety requirements so they are classified as a UTV. Councilman Walker asked what the county is doing for enforcement. According to Bob Hanning, Sheriff Dasenbrock said the County wasn’t going to enforce laws against them for operating on the roads. Hanning also explained that there is less wear and tear on the road, fewer emissions and they use less fuel. Councilman Walker felt the County and the City should have the same rules. Attorney Albers stated that an easy way would be to adopt the ATV rules to make UTVs street legal, with the exception of a license plate. On motion by Councilman Walker, second by Councilman Houger to have Chief Sedam draft a letter to all state legislators and other pertinent state departments explaining the problem the City has with UTVs and state that it needs to be addressed in the next legislative session. Motion carried by a unanimous vote of the Council present. Cory Koole also pointed out that Bill 187 is expected to pass in 2008.

On motion by Councilman Houger, second by Councilman Lester to have Attorney Albers draft an ordinance to allow UTVs to drive on City streets as long as they have liability insurance, valid safety equipment (headlights, taillights, brake lights), mirror with 200 feet visibility, a horn audible from 200 feet, valid drivers license, 18 years or older and to note that as soon as the State adopts their own rules that they are required to follow the state. Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 139 calls for service. There were 84 cases written, 24 misdemeanor arrests, 0 felony arrests, 49 citations, 16 written warnings issued, 7 dogs and 4 cats impounded. The Police and Animal Control Report for June 2007 was accepted on motion by Councilman Lester, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present.

The Water Leak report for June 2007 was presented and it was reported that the department repaired 1 leak (1 year to date) and installed no new services.

WATER PROJECT: Bodiford is trying to schedule a meeting this week to inform the City of their plan on repaving.

TRUCK PARKING: The street committee met and have their recommendations in ordinance form. Some of the changes have been to create a definition of oversized vehicles and to create unloading/loading provisions. The main objective is to get trucks off the streets. A section about the skatepark was added that makes it an infraction if the rules adopted by the City are violated. The ordinance will be posted on the internet under news releases for public review and the first reading will take place at the next meeting. Ken Grumley understood that if the truck blocks the corners of the streets but when it’s in the middle of the street it shouldn’t be a problem.

WALCO CONTRACT: Walco asked for a contract change that included a built in COLA and possible future restrictions on inert waste. In a separate request, they have asked for a 10% price increase effective Oct 1st.

Councilman Walker stated that he didn’t blame Walco for asking for a COLA, but he doesn’t see how it can be put in the contract when it is not automatic for City employees. Walker also stated that if EPA or DEQ does require changes for inert waste, then Walco could come to the City to amend the contract at that time. Councilman Houger and Councilwoman DeHaas concurred.

On motion by Councilwoman DeHaas, second by Councilman Houger to allow a 10% increase this year since none was given last year. Councilman Walker didn’t feel that it should be 10%, since COLA wasn’t even that over two years. He could see 6% but not 10%. Jeff Kutner felt 10% was too high. Councilman Walker stated that Grangeville pays the same rate as Lapwai and other surrounding areas and Grangeville is the closest to the transfer station. Walker felt the City subsidizes the other cities. Pat and Marietta Holman explained that Grangeville also has yard waste pickup, recycling and the transfer station. If the City doesn’t want to do business with Walco, they should put it out to bid. Motion carried, Councilman Walker voting no. Councilman Lester stated that he personally appreciates the yard waste program.

SURPLUS: On motion by Councilman Lester, second by Councilman Houger to surplus the printer and copier at the library. Motion carried by a unanimous vote of the Council present.

HERITAGE SQUARE: On motion by Councilman Zehner, second by Councilman Lorentz to allow the Community Resource Fair to take place at Heritage Square on August 2nd from 10:00 a.m. to 2:00 p.m. primarily using the area under the covered area and the parking areas along Main Street, as requested by Patti Pratt. Motion carried by a unanimous vote of the Council present.

PERSONNEL HANDBOOK COMMITTEE: The personnel committee wasn’t 100% in agreement on all subjects, so the recommendation is based upon the majority opinion of the personnel committee.

1. Request for 30 days of vacation after 30 years. Recommend no

2. Request for a change on page 14 and 15 under the section of SICK BANK. The item requested would be that should an employee quit or retire and be paid for ½ of their sick leave, that the remaining ½ be placed in the sick leave bank rather than just discarded. Recommend yes.

3. Clarification of a couple of items within the sick leave policy. The first part would be to address an item on page 14. The handbook states that: “All accumulated sick leave will be forfeited upon termination of employment. This could be changed to read: “All accumulated sick leave will be forfeited upon your employment being terminated by the City, or by voluntarily leaving employment before your 15th year of continuous employment.” The second half of item 3 is on page 12, Pay and Benefits, Section B., Item 2. To go along with the above, this states that employees will be eligible for 50% of sick leave to be paid upon retirement at age 55 or above with a minimum of 15 years of service. Because people can retire earlier than 55 and an employee may not reach retirement age before leaving employment with over 15 years of service, a change could be made to eliminate the age requirement and just have the 15 years of service. Also since some people will reach service retirement without ever having worked 15 years, it could be changed to read: 50% of sick leave to be paid when voluntarily leaving employment with either a minimum of 15 years of service or upon reaching service retirement. Recommend no.

4. An extra personal day after 20 years of continuous service. Recommend no.

5. Allow a department head to approve funeral leave or allow sick leave instead of vacation to be used for funerals. Recommend no, but clarify that if they City is closed for the funeral by the mayor, the employee can attend at no cost.

Councilman Lester questioned the intent of #3. On motion by Councilman Zehner, second by Councilman Houger to accept the committee’s recommendation on the personnel handbook. Motion carried, Councilman Lester voting no.

HORIZONS REQUEST TO USE THE CITY AS A SPONSOR FOR GRANTS: Clerk Kennedy explained that Horizons had asked to use the City as a sponsor for grants until they received their 501c3 designation. After talking to the auditor and finding out that Horizons would be limited to grants that do not have a 501c3 designation and the amount of record keeping that could be required, it was recommended that Horizons use the Grangeville Arts designation and not go through the City. On motion by Councilwoman DeHaas, second by Councilman Lester to deny Horizons the City’s sponsorship. Motion carried by a unanimous vote of the Council present.

EXECUTIVE SESSION: On motion by Councilman Lorentz, second by Councilman Zehner to go into executive session according to Section 67-2345 (c). ROLL CALL VOTE: YES: DeHaas, Houger, Walker, Lorentz, Lester, Zehner. NO: none. Motion passed.

On motion by Councilman Houger, second by Councilwoman DeHaas to go out of executive session according to Section 67-2345 (c). ROLL CALL VOTE: YES: DeHaas, Houger, Walker, Lorentz, Lester, Zehner. NO: none. Motion passed.

No action taken.

ITEMS TO NOTE:

The meeting adjourned at 9:30 P.M.
_________________________________
Terry Vanderwall - Mayor

ATTEST:
_________________________
Tonya Kennedy – City Clerk

June 18, 2007 Regular Meeting

2007-06-18T19:30:00.001-07:00

The City Council met in regular session on June 18, 2007 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:

Bruce Walker
Brian Lorentz
Delbert Houger
Wes Lester
James Zehner
Georgia DeHaas

City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the June 4th regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present.

VISITORS: Tim Rubio, CEDA, presented information on the North Central Telecommunication Consortium. The process began in 2003 during an economic summit where issues affecting the region were discussed. The lack of broadband telecommunications seemed to be the primary issue and it was looked at from a small business perspective. It was later discovered that there were other issues such as health and safety, education and economic development. The existing broadband was high cost and low service for those that had it available. Mr. Rubio’s request was a pledge for $2,500.00 from the City (based upon population) for 3 years, so the consortium can try to continue with the project and work together to bring private and public money to put in a fiber optic line from Grangeville to Riggins.
The request will be considered in the budget process for next year.

Anthony Ramirez explained that the equipment at the Skate Park was cracked and the kids would like to have a broom there to clean up rocks. He felt it should be the parent’s choice to have kids wear helmets and a sign should be posted to read skate at your own risk. Mayor Vanderwall stated that the rules are there to keep the kids safe when using the park. The City would like skaters to use the park and not Main Street or private parking lots. Councilman Lester recalled that the City’s insurance required helmets and in the past the brooms and garbage cans had been broken.

Patrick and Marietta Holman, Walco, were present to answer questions on the company’s request for amendments to the garbage contract. The proposed amendments include a built in cost of living increase based upon the consumer price index and a request to modify Section 21 of the contract by removing “at no cost” and “other”. The second request is possible future restrictions on inert waste by the health department and DEQ. They provided the proposed new pricing for next year as a 10% increase to be considered during the budget process.

Jeff Kutner stated that as a taxpayer, he would like the contract to read “in the event of a new regulation not allowing grass clippings at the landfill, Walco would come to the City with a modification request.”

Councilman Lester would like to see rates go up a little every year or two rather than a large increase after more time has passed.

ORDINANCE #824

(Ordinance No. 824 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE REPEALING SECTIONS 8-5-15 AND 8-5-16 OF THE MUNICIPAL CODE OF THE CITY OF GRANGEVILLE RELATING TO SUBDIVISION CONTRACTOR, WATER HOOKUP SERVICES, AND SUBDIVISION CONTRACTOR SEWER SERVICES; AND, PROVIDING FOR THE REPEAL BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION.

On motion by Councilman Lester, second by Councilman Zehner that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: DeHaas, Houger, Walker, Lorentz, Lester, Zehner. NO: none. The motion passed. Mayor Vanderwall then declared Ordinance No. 824 duly approved and adopted.

RECOGNITION OF CITIZEN: At the last meeting Jan Robinson was present to ask that Sally Payne be recognized by the City as an outstanding citizen. Councilman Lester felt there were a lot of people in Grangeville that do good things but don’t get recognized. He felt it should be the clubs that recognize the individual rather than the City. Usually the City recognizes only those that have served on City boards. Councilman Zehner and DeHaas both agreed. Clerk Kennedy mentioned that the Governor’s office has an award for outstanding community members called the Brightest Star Award.

BILLS: The bills in the amount of $236,523.13 were approved and ordered paid out of their respective funds on motion by Councilman Zehner, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.

LIBRARY COPIER: On motion by Councilman Walker, second by Councilman Lester to approve the library’s request to purchase a copier. Motion carried by a unanimous vote of the Council present.

ATV/UTV: Chief Sedam explained that the City may want to consider the impact of ATVs and UTVs on the City Streets. ATVs can be licensed with the County and then can be made street legal. UTVs however, can not be registered and therefore can not operate on public streets unless the City adopts an ordinance allowing them to operate on the streets, as allowed by Idaho State Code. The UTVs if not licensed can not be insured. Chief Sedam asked that the Council consider the information so he knows how to proceed as the City is seeing an increase in the number of ATVs and UTVs on the streets. Councilman Walker felt that Attorney Albers should contact the attorney general or whomever he felt is necessary and report back to the Council at the next meeting.

TRUCK PARKING: The City streets are wearing out and the City has an increasing number of areas in town where the streets are being used for storage and maintenance of trucks instead of traffic. Through research provided by Chief Sedam, most towns don’t let tractor/trailers on streets except to load and unload and some cities have weight limits. Mayor Vanderwall also felt it was a safety issue. Mayor Vanderwall asked that the Street Committee meet and review the information Chief Sedam provided and then make a recommendation to the Council at the next meeting.

METER READ STORAGE DEVICE: Public Works Director Gortsema asked for permission to purchase a touch read handheld storage device for $3,000.00. The device will store more meters then the City currently has installed city wide. The device was not budgeted but Gortsema has money in the water fund since the maintenance costs have been down. The City has five or six books that are touch read. With this device one person could read all the meters. Councilman Lester made a motion, second by Councilman Zehner to authorize the water department to purchase the meter read storage device for $3,000 from HD Waterworks. Motion carried by a unanimous vote of the Council present.

CHIP SEAL BID: The City received one bid from Poe Asphalt for about 80,000 square yards of chip seal. On motion by Councilman Lester, second by Councilman Lorentz to accept the chip seal bid submitted by Poe Asphalt in the amount of $134,400.00. Motion carried by a unanimous vote of the Council present.

HERITAGE SQUARE USE: On motion by Councilman Lester second by Councilman Zehner to allow the Kamiah Chamber of Commerce to use Heritage Square on July 21st for a stop on their poker run. Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE: The personnel committee will be meeting with the departments prior to next meeting for revisions to the handbook.

Clerk Kennedy asked for guidance on what the Council would like to see from Grangeville Investments on their development of the rest of their land north of the truck route. It was suggested that a plan be formulated and then presented to the City Council for a discussion.

EXECUTIVE SESSION: On motion by Councilman Walker, second by Councilman Lester to go into executive session according to Section 67-2345 (c). ROLL CALL VOTE: YES: DeHaas, Houger, Walker, Lorentz, Lester, Zehner. NO: none. Motion passed.

On motion by Councilman Zehner, second by Councilman Lester to go out of executive session according to Section 67-2345 (c). ROLL CALL VOTE: YES: DeHaas, Houger, Walker, Lorentz, Lester, Zehner. NO: none. Motion passed.

No action taken.

The meeting adjourned at 10:00 P.M. _________________________________
Terry Vanderwall - Mayor

ATTEST:
_________________________
Tonya Kennedy – City Clerk

June 4, 2007 Regular Meeting

2007-06-04T19:30:00.001-07:00

The City Council met in regular session on June 4, 2007 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:

Bruce Walker
Brian Lorentz
Wes Lester
Georgia DeHaas
James Zehner
Del Houger

City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the May 21st regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

PUBLIC HEARING PEBBLE CREEK PRELIMINARY PLAT: A public hearing was called to order on the Pebble Creek preliminary plat.

APPLICANT PRESENTATION: Bob Blewett explained that they would like to deed Lot 17 back to the public. It appeared that the Planning and Zoning minutes asked that the City look into traffic instead of the developer. He felt that traffic will be there whether the lots were a mile out of town or where they are now, no matter if the subdivision goes in or not. Bob has concerns about the 60’ right of way and the possibility that the road will never develop. He would rather see the property owners get that area or have it deeded to the property owners with restrictions so the City could use it in the future.

STAFF PRESENTATION: The P&Z minutes reflected Public Works Director Gortsema’s comments. The plat meets the requirements of the City ordinance. The developer asked for a variance on the length of the culdesac as the ordinance states a maximum of 500 feet. Neither Technical Review nor P&Z felt it was a problem with the extended length. The plat was reviewed by the fire chief and his changes will be reflected on the drawings. Gortsema was under the impression that Lot 17 was a control release where water would be gathered in swell and then released, so that post development flow isn’t any more than predevelopment flow. The 60’ right of way was discussed in a workshop and it was thought that Idaho Avenue was not the best street for north and south traffic due to its narrowness. Bob Blewett was sent a letter on January 16th saying that the right of way would not be required, however the engineer thought it was better to leave it in case of development to the west and south of Spencer’s property.

Councilman Houger asked if the water system was ok. Gortsema responded that the water system as designed will work but the City wants a looped water system, so that still needs to be resolved.

Chief Sedam did a check on accidents on Idaho Avenue in the last 10 years. Between the truck route and Madison Street there have been 22 accidents, of which only 5 occurred south of Elk Street. There have been 16 crashes on North Idaho where there is a 60’ right of way. The 5 accidents south of Elk Street occurred at 1. Idaho and Elk - failure to yield at stop sign, 2. Idaho & Court - failure to yield at stop sign, 3. Idaho and Madison - speed too fast for conditions 4. South and Idaho - failure to stop at stop sign 5. Idaho and South - failure to stop at stop sign.

WRITTEN CORRESPONDENCE: The only written correspondence received were entered into the record at the P & Z public hearing.

SUPPORTERS OF THE APPLICATION: none

NEUTRALS OF THE APPLICATION: none

OPPONENTS OF APPLICANT: Port Wagner stated that there are no sidewalks and Idaho has tremendous traffic. It is a narrow street and may need to be widened if the street was ever extended south. He would have liked to see the number of lots lowered and he didn’t think that it would have been a problem to the neighborhood if there wasn’t so many lots. Poof was objecting to so many houses in the neighborhood, and doesn’t want to give up street parking because they couldn’t sell their house. She would like to see a stop sign at Lincoln Street and Idaho Avenue since drivers don’t stop.

Mary Davis said that kids race to beat each other when they leave the school. They don’t stop at Elk Street and they go very fast on Idaho Avenue. There are lots of kids on bikes and those people that run and walk. Mary is not opposed to a smaller subdivision but also asked if there was an alternate transportation route.

Fran Soltman asked that a stop sign be installed at Lincoln Street and Idaho Avenue.

The hearing closed at 8:00 p.m.

DISCUSSION AND RECOMMENDATION: P&Z’s recommendation from April 24th was to recommend conditional approval with the following conditions:

1. Technical Review’s questions documented in the April 5, 2007 letter to USKH be adequately addressed.
2. That the City review traffic patterns and concerns addressed in the public hearing before P&Z.

Bob Blewett said he would loop the water system. He has left easements for future development for Spencer and he also left easements for five raw sewage systems if the home owners want to hook up to city sewer. Gortsema talked to Don Sokolowski about the sewer drainages onto the property. He is hoping to get a plan that shows the location and then give that to Don. Mr. Blewett said that he had taken Don to the site about 5 years ago but there wasn’t a solution at that time so nothing was done. Councilman Lester asked if the raw sewage was going onto lot 17. Mr. Blewett stated that it is flowing onto the property and he has now provided a reasonable solution for the sewer. Don told Ken they’d have to comply as soon as he knows who they are.

Councilman Houger didn’t want Lot 17 deeded to the City. Gortsema stated that during the technical review meeting it was indicated it would be owned by the home owners association. Blewett commented that if the City doesn’t want it then the home owners association can put it in a wetlands bank and they will take care of it.

Councilman Zehner asked what the plan was for the storm water retention system. Jeff Logan, USKH, was present to answer storm water questions. There would be construction of a surge pond as part of the wetlands area. It would be large enough to handle up to a 10 year and 100 year flood event. It would release storm water only up to the amount of the pre-development flow and it would require an approximate 2,800 square foot pond. For a 10-year event it would be about 1.5 feet deep while a 100-year event would be just under 3 feet deep and then it would empty out from that. It is a natural release that is gravity flow.

Councilman Lester pointed out that in the P&Z minutes it talks about the LTAHC standards, which recommend a traffic survey if the subdivision is forty or more lots. Gortsema talked to TransCivil about a traffic study and Jon Stone indicated that for six intersections, it would be about $6,000-$7,000.

During discussion on the right of way it was noted that maybe the City would keep an easement or right of way but allow the owners to use it. Councilman Walker felt the right of way needed to be kept for the future, as it can not be predicted. Attorney Albers also felt the City wanted to avoid a future cost to re-acquire the right of way and recommended that the property owners be allowed to use it, but not to place a permanent structure on it. Clerk Kennedy reported that the comprehensive plan recommends acquiring right of way for the extension of all streets whenever possible.

Councilwoman DeHaas asked if it was feasible to leave a dead-end in the water system. Gorstema’s response was that it was ok; however the City just did a large water project to remove those dead-end so it’s not desirable.

On motion by Councilman Lester, second by Councilman Houger to approve the preliminary plat for Pebble Creek Subdivision with Idaho Avenue extended right of way as shown on plat which would be deeded to the City as an easement for future street purposes but until then the property owners can use it as long as no permanent structures are placed over the easement, that Technical Review’s concerns on the retention pond are addressed, and approval of the culdesac approximately 570 feet in length and that Lot 17 will not be dedicated to the City. Motion carried by a unanimous vote of the Council present.

VISITORS: Jan Robinson was present to ask that Sally Payne be given recognition for the work she does in the community. She is a teacher at the high school with a marvelous attitude. She can get anyone to follow her and she develops the youth baseball program, complete with volunteers. She does a lot for the community. Jan would like to see the City have an award to recognize an outstanding individual in the community. Mayor Vanderwall responded that her comments were well placed and the Council will decide what the City can do.

CONSENT AGENDA: Mayor Vanderwall explained that items on the Consent Agenda are considered routine in nature and would be enacted with one motion, unless a Councilmember wishes to have an item removed for further discussion. Mayor Vanderwall then read the consent agenda by title only.

1. May 2007 Police and Animal Control Report – The department responded to 136 calls for service. There were 88 cases written, 24 misdemeanor arrests, 4 felony arrests, 48 citations, 21 written warnings issued, 6 dogs and 3 cats impounded.

2. May 2007 Water Leak Report – 0 leaks (0 ytd), 0 services

3. Change the July meeting dates to July 9th and July 23rd, due to Border Days

On motion by Councilman Lester, second by Councilman Lorentz to adopt the Consent Agenda as read by title only. ROLL CALL VOTE: YES: DeHaas, Houger, Walker, Lorentz, Lester, Zehner. NO: none. Motion passed.

VINEYARDS SUBDIVISION PHASING REQUEST: The City received a letter dated May 31, 2007 from Mr. Brown’s engineer Richard Lindsay explaining the phased proposal for the Vineyards Subdivision. The proposal included phase 1 which would contain 25 lots north of Elk Street and phase 2 containing the 13 lots south of Elk Street. The letter is on file at City Hall in the Vineyard Subdivision file. Councilman Houger voiced a concern about going 7 years before the finishing the streets. Councilman Walker thinks the time limit should be three years; however Councilman Zehner felt the proposal of 80% or seven years was adequate. Gortsema’s concern was guaranteeing that the water is looped from F to H Streets, which they are planning to do.

On motion by Councilman Zehner, second by Councilman Walker to accept the proposal to phase the Vineyard Subdivision as presented. Motion carried, Councilman Walker voting no.

OTHER DISCUSSION: Councilman Lester felt there should be a stop sign at Lincoln and Idaho. Chief Sedam didn’t see a purpose because there are no accidents to back it up. Mayor Vanderwall agreed as he drives it every day. Chief Sedam stated that people know that North Idaho is narrow and slow and they adjust their habits because of that. It was then brought up that those county residents with sewer problems by Pebble Creek Subdivision should be addressed. It was suggested that the Mayor should write a letter to the county addressing the sewer problem since it’s affecting city residents. Attorney Albers felt it was in the health department’s jurisdiction, so a letter could be sent to them. Mayor Vanderwall and Attorney Albers will write a letter to the health department. Councilman Houger then brought up discussion on traffic and trucks with weight restrictions. Mayor Vanderwall felt something needed to be done with all the 18-wheel trucks in town that are ruining the streets. Discussion will occur at the next meeting.

EXECUTIVE SESSION: On motion by Councilman Walker, second by Councilman Zehner to go into executive session according to Section 67-2345 (c). ROLL CALL : YES: DeHaas, Houger, Walker, Lorentz, Lester, Zehner. NO: none. Motion passed.

On motion by Councilman Zehner, second by Councilman Houger to go out of executive session according to Section 67-2345 (c). ROLL CALL VOTE: YES: DeHaas, Houger, Walker, Lorentz, Lester, Zehner. NO: none. Motion passed.

No action taken.

ITEMS TO NOTE: Personnel Handbook changes should be given to Councilwoman DeHaas by June 8th.

The meeting adjourned at 9:30 P.M.
_________________________________
Terry Vanderwall - Mayor

ATTEST:
_________________________
Tonya Kennedy – City Clerk

May 21, 2007 Regular Meeting

2007-05-21T19:30:00.001-07:00

The City Council met in regular session on May 21, 2007 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:

Bruce Walker
Brian Lorentz
Delbert Houger
Wes Lester
James Zehner
Georgia DeHaas

City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the May 7th regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

VISITORS: Rick Stephens was present to let the Council know he is looking for a location for a rifle and pistol club in the Grangeville area. The group he is involved with is looking for any type of property that they could long term lease. He asked that he be notified if anyone knows of a location or has additional information.

Robin Frei, 212 South Florence asked for permission to put a fence in the right of way along South Florence that would tie in with an existing fence running east and west. On motion by Councilman Zehner, second by Councilman Houger to grant Brad and Robin Frei permission to place a fence in the right of way along South Florence as requested. Motion carried by a unanimous vote of the Council present.

On motion by Councilman Lorentz, second by Councilman Lester to accept the Snowhaven Minutes from April 4, 2007. Motion carried by a unanimous vote of the Council present.

Councilman Lester made a motion, second by Councilman Zehner to accept the Planning and Zoning Minutes from May 10, 2007. Motion carried by a unanimous vote of the Council present.

WATER PROJECT REPORT: Public Works Director Gortsema let the Council know that the City hopes to have a meeting with POE and Bodiford this week to discuss paving.

ORDINANCES: Ordinances #817-#823 were reviewed by the Planning and Zoning Commission and a public hearing was held on May 10, 2007, at which no public was present to provide comments.

ORDINANCE NO. 817

(Ordinance No. 817 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF SECTION 8-5-3(E)(6)(a) OF THE MUNICIPAL CODE OF THE CITY OF GRANGEVILLE RELATING TO THE REQUIREMENT THAT ALL PERSONS EITHER WITHIN THE CITY OR WITHIN THE AREA OF CITY IMPACT SHALL BE REQUIRED TO CONNECT THEIR PROPERTY TO THE CITY SEWER COLLECTION SYSTEM IF THE PROPERTY PRODUCES SEWAGE; PROVIDING FOR THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; AND, PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION.

Councilman Zehner asked if this affects those with an existing septic system. Attorney Albers explained that it would not because of the non-conforming use law that states unless there is a significant change they would be able to remain as is until they were out of compliance with the health department.

On motion by Councilman Walker, second by Councilman Zehner that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: DeHaas, Houger, Walker, Lorentz, Lester, Zehner. NO: none. The motion passed. Mayor Vanderwall then declared Ordinance No. 817 duly approved and adopted.

Ordinance No. 817 will be forwarded to the Idaho County Commissioners for their approval.

ORDINANCE NO. 818

(Ordinance No. 818 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE RELATING TO THE DRILLING OF DEEP WATER WELLS WITHIN THE CITY OF GRANGEVILLE AND WITHIN THE GRANGEVILLE AREA OF CITY IMPACT; PROVIDING AN AMENDMENT OF SECTION 8-6-3 OF THE MUNICIPAL CODE OF THE CITY OF GRANGEVILLE INTER-RELATING THE PROVISIONS OF SECTION 8-6-4, WHICH ADDRESSES WELLS IN THE AREA OF CITY IMPACT TO THE PROHIBITION OF DRILLING SUCH WELLS; PROVIDING FOR THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; AND, PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION.

On motion by Councilman Zehner, second by Councilman Lester that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: DeHaas, Houger, Walker, Lorentz, Lester, Zehner. NO: none. The motion passed. Mayor Vanderwall then declared Ordinance No. 818 duly approved and adopted.

Ordinance No. 818 will be forwarded to the Idaho County Commissioners for their approval.

ORDINANCE NO. 819

(Ordinance No. 819 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR AN ADDITIONAL DEFINITION IN SECTION 11-2-2 OF THE MUNICIPAL CODE OF THE CITY OF GRANGEVILLE RELATING TO LANDLOCKED IRREGULAR SHAPED LOTS KNOWN AS FLAG LOTS; PROVIDING FOR MINIMUM DIMENSION OF CERTAIN PORTIONS OF FLAG LOTS; PROVIDING FOR THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; AND, PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION.

On motion by Councilman Lorentz, second by Councilman Lester that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: DeHaas, Houger, Walker, Lorentz, Lester, Zehner. NO: none. The motion passed. Mayor Vanderwall then declared Ordinance No. 819 duly approved and adopted.

Ordinance No. 819 will be forwarded to the Idaho County Commissioners for their approval.

ORDINANCE NO. 820

(Ordinance No. 820 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF PORTIONS OF SECTION 11-3-3(C) OF THE MUNICIPAL CODE OF THE CITY OF GRANGEVILLE TO REQUIRE TEN (10) COPIES OF PRELIMINARY PLATS AND TEN (10) COPIES OF PRELIMINARY ENGINEERING PLANS UPON PLAT SUBMISSION AND MODIFYING SECTION 11-3-3(D)(14) TO EXPLAIN THE CITY’S NON-ENFORCEMENT OF RESTRICTIVE COVENANTS OR DEED RESTRICTIONS; PROVIDING FOR THE RETENTION OF THE BALANCE OF SECTION 11-3-3; PROVIDING FOR THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; AND, PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION.

On motion by Councilman Houger, second by Councilman Lester that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: DeHaas, Houger, Walker, Lorentz, Lester, Zehner. NO: none. The motion passed. Mayor Vanderwall then declared Ordinance No. 820 duly approved and adopted.

Ordinance No. 820 will be forwarded to the Idaho County Commissioners for their approval.

ORDINANCE NO. 821

(Ordinance No. 821 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE AMENDING SECTION 11-5-2, AND PARTICULARLY SECTIONS B, G, H, AND ADDING A PARAGRAPH P AND MAINTAINING THE BALANCE OF THE ORDINANCE UNAMENDED, OF THE MUNICIPAL CODE OF THE CITY OF GRANGEVILLE RELATING TO REQUIRED PUBLIC IMPROVEMENTS IN SUBDIVISIONS; PLACING A RESTRICTION ON CUTTING NEWLY CONSTRUCTED STREETS AFTER THEY ARE ONCE COMPLETED; PROVIDING A GUARANTEE AFTER SUBDIVISION DEVELOPMENT FOR STORM DRAINAGE SYSTEMS; PROVIDING MANDATORY REQUIREMENTS THAT DEVELOP PROPERTIES EITHER WITHIN THE CITY OR WITHIN THE AREA OF CITY IMPACT BE CONNECTED TO WATER AND SEWER SERVICES; PROVIDING THAT SUBDIVIDERS GUARANTEE PUBLIC IMPROVEMENTS FOR TWO (2) YEARS AND FURTHER REQUIRING PERFORMANCE BONDS FOR PAYMENT OF IMPROVEMENT WARRANTIES; PROVIDING FOR THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; AND, PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION.

Councilman Walker asked how the utility companies would be notified. Public Works Director Gortsema plans to send a letter to all companies affected.

On motion by Councilwoman DeHaas, second by Councilman Lester that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: DeHaas, Houger, Walker, Lorentz, Lester, Zehner. NO: none. The motion passed. Mayor Vanderwall then declared Ordinance No. 821 duly approved and adopted.

Ordinance No. 821 will be forwarded to the Idaho County Commissioners for their approval.

ORDINANCE NO. 822

(Ordinance No. 822 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF SECTION 11-5-3 OF THE MUNICIPAL CODE OF THE CITY OF GRANGEVILLE AND REMOVING FROM SAID SECTION PARAGRAPH E, RELATING TO INSPECTION OF IMPROVEMENTS AND CONSTRUCTION, AND MOVING SAID SECTION, WHICH IS 11-5-3(E), TO BE INCLUDED WITHIN SECTION 11-3-4(C) OF THE MUNICIPAL CODE RELATING TO SUBDIVISION DEVELOPMENT FEES AND INSPECTION; MODIFYING THE SUBDIVISION DEVELOPMENT FEE COSTS TO INCLUDE ALL INCURRED COSTS OF INSPECTION AND INCURRED TESTING COSTS DURING SUBDIVISION INSPECTIONS; PROVIDING FOR THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; AND, PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION.

On motion by Councilwoman Walker, second by Councilman Lester that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: DeHaas, Houger, Walker, Lorentz, Lester, Zehner. NO: none. The motion passed. Mayor Vanderwall then declared Ordinance No. 822 duly approved and adopted.

Ordinance No. 822 will be forwarded to the Idaho County Commissioners for their approval.

ORDINANCE NO. 823

(Ordinance No. 823 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF SECTIONS 11-3-4(H) OF THE MUNICIPAL CODE OF THE CITY OF GRANGEVILLE RELATING TO THE METHOD OF RECORDING OF FINAL PLATS UNDER THE SUBDIVISION ORDINANCE OF THE CITY OF GRANGEVILLE; ELIMINATING THE NEED FOR SIGNATURE ON THE PLAT BY THE PLANNING AND ZONING COMMISSION AND PUBLIC WORKS SUPERINTENDENT; PROVIDING FOR THE RETENTION OF THE BALANCE OF SAID SUBSECTION OF THE ORDINANCE; PROVIDING FOR THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; AND, PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION.

On motion by Councilwoman Walker, second by Councilman Zehner that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: DeHaas, Houger, Walker, Lorentz, Lester, Zehner. NO: none. The motion passed. Mayor Vanderwall then declared Ordinance No. 823 duly approved and adopted.

Ordinance No. 823 will be forwarded to the Idaho County Commissioners for their approval.

ORDINANCE NO. 824: An ordinance repealing Sections 8-5-15 and 8-5-16 relating to subdivision contractor, water hookup services and subdivision contractor sewer services was provided to the Council based upon recommendations from the water and sewer committee. Attorney Albers recommended postponing this ordinance until the next meeting, giving him time to review the ordinance to make sure that everything is retained that is necessary.

BILLS: The bills in the amount of $332,571.64 were approved and ordered paid out of their respective funds on motion by Councilman Zehner, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.

BUILDING CODE: Attorney Albers stated that the last ordinance the City adopted on building codes allowed for automatic updates. Due to this ordinance, the City is enforcing the 2006 International Building Codes.

PROPERTYROOM.COM: Chief Sedam would like to use the services of Propertyroom.com. They pick up, give inventory and when the item sells they then send a check to the City minus the commission. Sedam would like to be able to research it. On motion by Councilman Lorentz, second by Councilman Lester to authorize the Chief Sedam to pursue a contract with propertyroom.com. Motion carried by a unanimous vote of the council present.

LIBRARY SUMMER READING PROGRAM: On motion by Councilman Houger, second by Councilman Zehner to authorize the library to give out daily pool passes for those children that complete the program and don’t have a season pass. Motion carried by a unanimous vote of the Council present.

CHIPS SEAL BIDS: On motion by Councilman Lorentz, second by Councilman Houger to authorize Public Works Director Gortsema to call for chip seal bids. Motion carried by a unanimous vote of the Council present.

SIDEWALK WAIVER REQUESTS: Councilman Zehner made a motion, second by Councilman Lester to grant an indefinite sidewalk waiver to Greg and Kathy Johnson at 318 E. N. 6th Street. Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE: Attorney Albers explained that Gortsema, himself and Kennedy met with Hunter Edwards and Richard Lindsey. The Vineyards Subdivision has been reduced in size to make the project small than the original proposal. A letter was sent to Mr. Brown, indicating it was a significant change than what was approved for the preliminary plat. It was expressed that the problem was reducing street access from two streets to one. Representatives from the Vineyards would like to have a meeting with the Council or a Council Committee meeting to discuss the reduction, prior to the next Council meeting. Councilman Walker has a problem with Elk Street not being developed since traffic was an issue during the public hearing and Arnzen has plans to put in his lots. A workshop meeting was scheduled for May 24, 2007 at 5:00 p.m. in the Council Chambers.

Mayor Vanderwall asked that the City send a card to the City of Moscow letting them know we are aware of their sadness and send our condolences and offer anything we can do.

Public Works Director Gortsema has been in contact with DEQ regarding the DEQ wastewater planning grant. One requirement of the grant is an environmental impact determination study which was included in the original tasks in facility plan as submitted by J-U-B. On motion by Councilman Lorentz, second by Councilman Zehner to authorize Gortsema to write a letter giving J-U-B authorization to move forward with an environmental impact determination study. Motion carried by a unanimous vote of the Council present.

The meeting adjourned at 9:15 P.M.
________________________________
Terry Vanderwall - Mayor

ATTEST:

_________________________
Tonya Kennedy – City Clerk

May 7, 2007 Regular Meeting

2007-05-07T19:30:00.001-07:00

The City Council met in regular session on May 7, 2007 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:

Bruce Walker
Brian Lorentz
Wes Lester
Georgia DeHaas
James Zehner

Councilmember absent:

Del Houger

City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the April 16th regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

PUBLIC HEARING: A public hearing was called to order on the application submitted by Charlotte Carlson and Peter and Nathalie Kreztmann to vacate the South 10 feet along West South 3rd Street adjacent to Lots 7 and 8, Block C, Schmadeka’s 2nd Addition.

APPLICANT PRESENTATION: Charlotte Carlson talked to a few old timers in town and they told her the City had planned to put a divided street in on South 3rd Street in the 1950s. The plan was dropped and everything was vacated except this section so she is now requesting to have it vacated back to the current property owners.

There was no one else to provide comment; the hearing was closed at 7:33 p.m.

Ordinance No. 816

(Ordinance No. 816 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE, IDAHO COUNTY, IDAHO, PROVIDING FOR THE VACATION OF A PORTION OF LOTS 7 AND 8, BLOCK C OF SCHMADEKA’S SECOND ADDITION TO THE CITY OF GRANGEVILLE, WHICH PROPERTY IS NO LONGER NEEDED FOR CITY PURPOSES; PROVIDING AUTHORITY FOR THE MAYOR AND CITY CLERK TO SIGN QUITCLAIM DEEDS OF THE VACATED PORTION OF THE PROPERTY TO ADJACENT OWNERS; PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION; AND, PROVIDING FOR THE PAYMENT OF EXPENSES RELATING TO SAID VACATION TO BE PAID BY THE PETITIONERS IN RELATION TO SUCH REQUESTED VACATION.

Councilman Zehner made a motion, second by Councilman Lester that the first reading be approved and the ordinance pass to the second reading. ROLL CALL VOTE: YES: DeHaas, Walker, Lorentz, Lester, Zehner. NO: none. The motion passed.

On motion by Councilman Walker, second by Councilman Lester, that the rules be suspended, the second and third reading be waived and the ordinance be passed and adopted. ROLL CALL VOTE: YES: DeHaas, Walker, Lorentz, Lester, Zehner. NO: none. The motion passed. Mayor Vanderwall then declared Ordinance No. 816 duly approved and adopted.

VISITORS: Jeff Kutner was present to provide an update of IDA-LEW. IDA-LEW has been in operation for six years and it’s time for a new RFP to be sent to the State for continued operation to pay for partial salary. State funding only covers salary and not any other expenses. IDA-LEW is looking at private funding from local businesses. At this time, three Grangeville businesses have donated. Kutner asked to have the City pledge $3000.00 if the RFP is approved at the State level for another three years.

Kutner also commented that CEDA had their 40th Anniversary last week. Councilman Walker attended the anniversary meeting with Kutner. Mayor Vanderwall thanked Kutner for the numerous hours and miles he has contributed to CEDA both as a Councilman and a citizen. The City appreciates Kutner’s efforts.

SIDEWALK WAIVER: On motion by Councilman Walker, second by Councilman Lorentz to give Joe Foster an indefinite sidewalk waiver at his property at 210 E North 7th Street. Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 136 calls for service. There were 88 cases written, 24 misdemeanor arrests, 4 felony arrests, 48 citations, 21 written warnings issued, 6 dogs and 3 cats impounded. The Police and Animal Control Report for April 2007 was accepted on motion by Councilman Zehner, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

The Water Leak report for April 2007 was presented and it was reported that the department repaired 0 leaks (0 year to date) and installed no new services.

WATER AND SEWER COMMITTEE REPORT: Councilman Lester explained that the water and sewer committee met to discuss the water and sewer fees for developers that included water connection fees, sewer inspection fee and a 36% credit for sewer. Councilman Lester explained that the 36% came from mid 1970s when a couple subdivisions were going in. The committee recommends deleting section 8-5-15 and 8-5-16 as all the fees are now taken care of between the equity buy in and the 1% construction cost fee that is required for subdivisions. On motion by Councilman Lester, second by Councilman Lorentz to have Attorney Albers draft an ordinance to correct the language in the water section that deals with the 36% fee and the $20.00 inspection fee in sewer section.

COMMITTEE REPORTS: On motion by Councilman Zehner, second by Councilwoman DeHaas to accept the Planning and Zoning Minutes of April 18, 2007 an April 24, 2007. The Council then acted on two recommendations from the Commission with the following results:

a. On motion by Councilman Lester, second by Councilman Zehner to grant Jon and Letitia Lawrence a conditional use to have an upholstery business at 306 West South 1st Street. Motion carried by a unanimous vote of the Council present.

b. On motion by Councilwoman DeHaas, second by Councilman Zehner to grant Anthony Sabatino a variance for 514 North B Street to have a shop larger than 1,000 square feet. Motion carried by a unanimous vote of the Council present.

WATER CONNECTION FEES FOR WILLIAMS SUBDIVISION: At the April 16th meeting, Lowell Williams requested to have the $500.00 connection fee for water and sewer waived for the Williams Subdivision. On motion by Councilman Lorentz, second by Councilman Zehner that based on the Water and Sewer Committee recommendation that the City doesn’t charge the $500.00 connection fees for the Williams Subdivision. Motion carried by a unanimous vote of the Council present.

SOUTH 9TH STREET AND ALLEY: Attorney Albers and Public Works Director Gortsema marked on the street where 9th Street is actually used. The true south line of 9th Street is directly at the steps of the houses on the South side of 9th Street. Behind Ms. Fisher’s property is an alley that has been in conflict over some time among the neighborhood. The Council needs to decide if they want to deal with just the south side of 9th street or also the north side or any of the subdivision.

Councilman Walker asked how the City will handle the alley. Attorney Albers presented a solution to have a survey on the alley and 9th Street. Then have Linda Fisher convey the alley to the City with joint ownership to Parsells, Fisher and Wager. Gortsema stated that a problem is that if you survey the alley now, the alley is beyond where it’s been driven, so the City would have to vacate the current alley but then have a new alley description created.

On motion by Councilman Walker, second by Councilman Lorentz to vacate a portion of 9th Street to accommodate the property sizes needed for those on the south side of 9th, that the City establish an alley from Hall Street to the west boundary of Chapin’s property, that the City own the alley, that the City use Attorney Albers’ services for work and that the affected property owners pay for the survey. Attorney Albers stated that the motion basically makes all such adjustments that will make the City and property owners actually own what they are currently occupying. The ultimate plan was for the neighbors to vacate part of the alley and have an agreement so no one had to move their fences. Councilman Lester felt that the owners should ask for the alley to be vacated before the City proceeds. Motion carried Councilman Lester voting no.

WILLIAMS SUBDIVISION FINAL PLAT: Lowell Williams was present to ask for final approval on the Williams Subdivision. On motion by Councilwoman DeHaas, second by Councilman Zehner to approve the Williams Subdivision final plat. Motion carried by a unanimous vote of the Council present.

CITY ENGINEER FOR VINEYARD AND PEBBLE CREEK SUBDIVISIONS: On motion by Councilman Lester, second by Councilman Lorentz to appoint Darryl Mullinex as the City Engineer for the Vineyard and Pebble Creek Subdivisions. Motion carried by a unanimous vote of the Council present.

BORDER DAYS BEER GARDEN APPLICATION: Councilman Zehner made a motion, second by Councilman Walker to approve the beer garden application as requested by the Border Days Association. Motion carried by a unanimous vote of the Council present.

CATERING PERMIT FOR BORDER DAYS BEER GARDEN: On motion by Councilman Zehner, second by Councilman Lester to approve the catering permit for the Grangeville Country Club, to be used for the beer garden during Border Days. Motion carried by a unanimous vote of the Council present.

ANNEXATION OF PEBBLE CREEK SUBDIVISION AND RIGHT OF WAY: Attorney Albers read the drafted ordinance as follows:

Ordinance #815

(Ordinance No. 815 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE, IDAHO COUNTY, IDAHO, TO EXTEND THE CORPORATE LIMITS OF THE CITY OF GRANGEVILLE, IDAHO COUNTY, IDAHO, SO AS TO INCLUDE CERTAIN AREAS WITHIN THE INCORPORATED LIMITS OF THE CITY OF GRANGEVILLE BY ANNEXATION, BASED UPON THE REQUEST OF THE PROPERTY OWNERS THAT THE PROPERTIES HEREIN DESCRIBED BE ANNEXED; DESCRIBING THEREIN, BASED UPON THAT REQUEST AND A HEARING BEFORE THE PLANNING AND ZONING COMMISSION, WHAT THE ZONING CLASSIFICATION OF THE ANNEXED AREAS WILL BE; THAT ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH ARE HEREBY REPEALED; TO INCLUDE BY ANNEXATION A PUBLIC RIGHT OF WAY GRANTED TO THE CITY BY THE GRANGEVILLE HIGHWAY DISTRICT THAT WOULD BE PART OF THE ACCESS FOR THE NEWLY ANNEXED SUBDIVISION HEREINAFTER DESCRIBED; TO MAKE THE ORDINANCE EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION; and, TO PROVIDE FOR THE PUBLICATION OF THE ORDINANCE AND TO ALLOCATE THE COSTS OF ANNEXATION; and

Councilwoman DeHaas made a motion, second by Councilman Lester that the first reading be approved and the ordinance pass to the second reading. ROLL CALL VOTE: YES: DeHaas, Walker, Lorentz, Lester, Zehner. NO: none. The motion passed.

On motion by Councilman Lester, second by Councilman Lorentz, that the rules be suspended, the second and third reading be waived and the ordinance be passed and adopted. ROLL CALL VOTE: YES: DeHaas, Walker, Lorentz, Lester, Zehner. NO: none. The motion passed. Mayor Vanderwall then declared Ordinance No. 815 duly approved and adopted.

PEBBLE CREEK SUBDIVISION PUBLIC HEARING: On motion by Councilman Walker, second by Councilman Lester to set the public hearing before the City Council for the Pebble Creek preliminary plat for June 4th at 7:30 pm. Motion carried by a unanimous vote of the Council present.

PARK HELP FOR THE SUMMER: Public Works Director Gortsema explained that the seasonal park help from last year won’t be returning and a new person needs to be hired. On motion by Councilman Lester, second by Council Lorentz to authorize public works to hire a part time person for parks for the summer. Motion carried by a unanimous vote of the Council present.

HERITAGE SQUARE USAGE: On motion by Councilman Lorentz, second by Councilman Zehner to allow Shirley’s dance studio to use Heritage Square on May 22, 2007 from 4:30 p.m. to 7:00 p.m. Motion carried by a unanimous vote of the Council present.

The Lions Club requested to use Heritage Square on June 2, 2007 for a Community Event and would like to close South State Street for the event. On motion by Councilman Zehner, second by Councilman Walker to allow the Lions Club to close South State Street and to use Heritage Square for a community event on June 2, 2007. Motion carried by a unanimous vote of the Council present.

SPRING CLEAN UP: On motion by Councilman James, second by Councilwoman DeHaas to set spring clean up week as May 21st through the 25th. Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE: Personnel Handbook changes should be given to Councilwoman DeHaas by June 8th.

The meeting adjourned at 8:35 P.M.
_________________________________
Terry Vanderwall - Mayor

ATTEST:
_________________________
Tonya Kennedy – City Clerk

April 16, 2007 Regular Meeting

2007-04-16T19:30:00.001-07:00

The City Council met in regular session on April 16, 2007 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:

Bruce Walker
Brian Lorentz
Delbert Houger
Wes Lester
James Zehner
Georgia DeHaas

City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the April 3rd regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

VISITORS: Verla Wisdom was present to voice her concern over the house being built at 704 North College for Jeff Cook. She is worried about a serious accident happening. There are three dead trees that need to be removed and the site isn’t secured and has lumber and other materials laying in various locations on the lot. With school soon coming to an end for summer break she is concerned that kids may start to play at the house. She also wants to know what happened to having pride in the City and what can be done to encourage everyone to pitch in and clean things up. She would like to know what can be done to help the elderly, maybe so far as to have someone help them mow their lawns. Clerk Kennedy explained that she had talked to the building inspector and the builder has continued to work on the house, although it has been slow progress. Mayor Vanderwall responded to the questions Ms. Wisdom raised by letting everyone know that the Council is open to any suggestions. Councilman Lorentz suggested a letter be sent to the owner about the concerns of the condition of the property and ask him to be a good neighbor and clean up his property.

On motion by Councilman Lorentz, second by Councilman Walker to send a letter to Mr. Cook stating in an effort to be a good neighbor, please clean up the lumber, mow the lawn, remove the trees and have the project move along in a timely manner. Motion carried by a unanimous vote of the Council present.

Councilman Lester asked if there was a time limit on the permit and if so, is it in the city code or building code? Attorney Albers will look at the building code to see if there is a limit on the time of the permit before a new permit would need to be purchased.

Lowell Williams, for the Williams Subdivision, asked the Council to review section 8-5-15 regarding the fees and credits charged to a subdivider for water and sewer connections. Lowell explained that if the City put in the connection then he should have to pay the $500.00 connection fee. However, since he installed all his connections he doesn’t feel he should have to pay the $500.00 and then get a 36% credit.

Public Works Director Gortsema felt that now that the city has the equity buy in fee, the City should have a water inspection fee just like the City does for sewer since the City requires the developer to put everything in to the meter. Mayor Vanderwall felt the City should look into the request and asked that the water and sewer committee meet and review the code prior to next meeting. A recommendation would be made at the May 7th meeting for the Council to consider. Attorney Albers stated that pieces of the fee schedule is scattered within the code and will need to be reviewed.

Terri Tackett, a member of Soroptimist Club was present to request permission for the Club to move forward with improvements to the Soroptimist Park at an estimated cost of $35,000.00. The Soroptimist organization would like to spearhead a project to raise money to renovate the park with playground equipment, backstop, picnic tables and bathrooms in a phased project. They are not asking the City for funds, but rather would like to have permission to move forward. Mayor Vanderwall gave the City’s blessing to Ms. Tackett to move forward with fundraising.

POOL REPORT: The recreation committee hired Patrick Phillips as the pool manager for this season.

BILLS: The bills in the amount of $205,503.45 were approved and ordered paid out of their respective funds on motion by Councilman Lester, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present.

WATER AND SEWER SERVICES OUTSIDE THE CITY LIMITS: Ordinance No. 814 was passed at the April 3rd meeting, however it wasn’t published due to a suggestion on the wording. The revised ordinance was present to the Council for adoption.

ORDINANCE NO. 814

(Ordinance No. 814 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE LIMITING FUTURE CONNECTIONS TO THE GRANGEVILLE WATER AND/OR SEWER SYSTEMS WITH ANY USER OUTSIDE OF THE INCORPORATED LIMITS OF THE CITY OF GRANGEVILLE; PROVIDING A REQUIREMENT FOR FUTURE APPLICANTS THAT WISH TO CONNECT TO THE GRANGEVILLE WATER AND/OR SEWER SYSTEMS TO BE ANNEXED INTO THE INCORPORATED LIMITS OF THE CITY OF GRANGEVILLE; PROVIDING THAT CURRENT UTILITY SYSTEM USERS OUTSIDE OF THE CITY LIMITS SHALL BE PERMITTED TO CONTINUE TO BE CONNECTED AND SHALL PAY THE EXISTING APPROVED RATES FOR SUCH SERVICES; AND, PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION.

On motion by Councilman Zehner, second by Councilman Lester that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: DeHaas, Houger, Walker, Lorentz, Lester, Zehner. NO: none. The motion passed. Mayor Vanderwall then declared Ordinance No. 814 duly approved and adopted.

BUDGET HEARING: On motion by Councilman Lester, second by Councilman Lorentz to set the 2007-08 Budget hearing for September 4, 2007. Motion carried

SIDEWALK WAIVER REQUESTS: On motion by Councilman Lorentz, second by Councilman Zehner to grant Jem Machine, 125 Airport Road an indefinite sidewalk waiver for the construction of their new building. Motion carried by a unanimous vote of the Council present.

On motion by Councilwoman DeHaas, second by Councilman Zehner to grant Linda Aiken, 613 North Idaho, until September 1, 2008 to have a sidewalk installed on North Idaho and an indefinite sidewalk waiver on 6th Street. Motion carried by a unanimous vote of the Council present.

PURCHASE OF CHLOROMATIC UNIT: On motion by Councilman Lester, second by Councilman Zehner to authorize the purchase of a third Chloromatic unit for the pool. Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE: Clerk Kennedy attended the spring workshop in Lewiston and received the budget information and legislative updates.

Bodiford has requested a meeting with the City to formulate a plan on the rejected paving. They will meet on Thursday, April 19th at 10:00 a.m. Gil Walker will also attend.

Gortsema talked to George Brown’s engineer for the Vineyards and they don’t have a start date. Richard Lindsey is working on plans right now.

The meeting adjourned at 8:30 p.m. _________________________________
Terry Vanderwall - Mayor

ATTEST:
_________________________
Tonya Kennedy – City Clerk

April 3, 2007 Regular Meeting

2007-04-03T19:30:00.001-07:00

The City Council met in regular session on April 3, 2007 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:

Bruce Walker
Brian Lorentz
Del Houger
Wes Lester
Georgia DeHaas
James Zehner

City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the March 19th regular meeting were approved as presented by Councilman Zehner, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

VISITORS: Kathy Parsells was present to ask if the City has chosen to proceed on the alley between East South 9th Street and East South 10th Street and the possible garage that Linda Fisher wants to build. This topic occurred last fall during a meeting attended by Linda Fisher, Bruce and Eddie Chapin, Joe Wright and Dennis Albers. Linda Fisher wanted to build a garage on the alley side of her property; however it was suggested that maybe she could build it on the front on 9th Street instead. If built on 9th Street she would need to get a variance to allow it in the setback. During the meeting mentioned above there was a tentative verbal agreement that Ms. Fisher would park in the alley but move her car if one of the neighbors needed to access their property. She has done that but now she has 4 pallets blocking the alley. Ms. Parsells just asks that a decision be made so she knows what she needs to do so she can proceed. Attorney Albers and Public Works Director Gortsema need to look at the culvert issues on 9th street. If the City changes the south line of 9th Street then that would also change the alley location as the property owners would keep the same dimensions of the property they currently own. Councilman Walker’s opinion is that the Council shouldn’t survey and get involved with deeds between property owners. He felt that if 9th Street property needs to be vacated to owners then the City could be involved there. He would like to see discussion started with the front yard, drawing a line and seeing if everyone is agreeable. Attorney Albers has volunteered to do the deeds. Gortsema didn’t see how when the subdivision is all wrong, how the City can fix one side of the street without fixing the entire subdivision. Councilman Houger felt if the south side is addressed then the north side of 9th should be fixed too.

Councilman Walker made a motion, second by Councilman Zehner to have Gortsema and Albers meet to paint lines on the south side of 9th street to identify where the 9th Street line should be and then go from there. Motion carried, Councilwoman DeHaas and Councilman Houger voting no.

Lois Koenig, 1106 South Hall, filed a verbal complaint about Linda Fisher’s yard. Ms. Fisher has bag of leaves, straw and fertilizer in her yard. The wind blows and straw scatters onto Ms. Koenig’s lawn. When the warm weather arrives, flies, beetles, mice and rats move in and the odor is horrible. She would like to see the ordinance enforced if it’s on the books. She had to move her room to the other side of the house because she couldn’t keep her window open at night. She stated it is embarrassing to have out of state visitors.

Attorney Albers responded that there are two possible remedies. It is a public nuisance when it offends the senses, usually odor. Witnesses (neighbors and the police) are needed as it is a criminal case. The blowing of straw to Ms. Koenig’s yard could be considering littering, although it stretches it a bit. Once again documentation would be necessary. Councilman Walker explained that on visual problems we don’t have a way to proceed. If it is littering with the straw blowing to a neighbor’s property then Ms. Koenig should take picture to have proof. Walker sympathizes with Ms. Koenig but didn’t want her to be led to believe that the City can do very much.

COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 144 calls for service. There were 99 cases written, 27 misdemeanor arrests, 2 felony arrests, 51 citations, 27 written warnings issued, 4 dogs and 1 cat impounded. The Police and Animal Control Report for March 2007 was accepted on motion by Councilman Zehner, second by Councilman Houger. Motion carried by a unanimous vote of the Council present. Officer Beene is at the Police Academy and Officer Hewson is at a Sexual Assault training in Coeur d’Alene.

The Water Leak report for March 2007 was presented and it was reported that the department repaired 0 leaks (0 year to date) and installed no new services.

The Snowhaven Minutes of March 7, 2007 were accepted on motion by Councilman Lorentz, second by Councilman Lester. Motion carried by a unanimous vote of the Council present. Councilman Lorentz commented that Snowhaven had a good year and they hope to make this year’s loan payment and they look forward to next year.

On motion by Councilman Houger, second by Councilwoman DeHaas to accept the Library Minutes of March 22, 2007. Motion carried by a unanimous vote of the Council present. Councilman Houger asked City Council members to help support the summer reading program.

ORDINANCE #813

(Ordinance No. 813 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE, IDAHO COUNTY, IDAHO, TO EXTEND THE CORPORATE LIMITS OF THE CITY OF GRANGEVILLE, IDAHO COUNTY, IDAHO, SO AS TO INCLUDE CERTAIN AREAS WITHIN THE INCORPORATED LIMITS OF THE CITY OF GRANGEVILLE BY ANNEXATION, BASED UPON THE REQUEST OF THE PROPERTY OWNER THAT THE PROPERTIES HEREIN DESCRIBED BE ANNEXED; DESCRIBING THEREIN, BASED UPON THAT REQUEST AND THE ACTION OF THE PLANNING AND ZONING COMMISSION, THE ZONING CLASSIFICATION OF THE ANNEXED AREA; THAT ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH ARE HEREBY REPEALED; TO MAKE THE ORDINANCE EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION; and, TO PROVIDE FOR THE PUBLICATION OF THE ORDINANCE AND TO ALLOCATE THE COSTS OF ANNEXATION; and,

On motion by Councilman Walker, second by Councilman Lester that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: DeHaas, Houger, Walker, Lorentz, Lester, Zehner. NO: none. The motion passed. Mayor Vanderwall then declared Ordinance No. 813 duly approved and adopted.

ORDINANCE #814

(Ordinance No. 814 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE LIMITING FUTURE CONNECTIONS TO THE GRANGEVILLE WATER AND/OR SEWER SYSTEMS WITH ANY USER OUTSIDE OF THE INCORPORATED LIMITS OF THE CITY OF GRANGEVILLE; PROVIDING A REQUIREMENT FOR FUTURE APPLICANTS THAT WISH TO CONNECT TO THE GRANGEVILLE WATER AND/OR SEWER SYSTEMS TO BE ANNEXED INTO THE INCORPORATED LIMITS OF THE CITY OF GRANGEVILLE; PROVIDING THAT CURRENT UTILITY SYSTEM USERS OUTSIDE OF THE CITY LIMITS SHALL BE PERMITTED TO CONTINUE TO BE CONNECTED AND SHALL PAY THE EXISTING APPROVED RATES FOR SUCH SERVICES; AND, PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION.

Clerk Kennedy recommended changing the wording in Section 1A to say adjacent to the City Limits. With the change noted a motion was made by Councilman Lorentz, second by Councilman Zehner that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: DeHaas, Houger, Walker, Lorentz, Lester, Zehner. NO: none. The motion passed. Mayor Vanderwall then declared Ordinance No. 814 duly approved and adopted.

SEWER PROJECTS AND J-U-B CONTRACT: Public Works Director Gortsema visited with Cory Baune of J-U-B to prepare the plans for our 2007 sewer project. Cory questioned Gortsema whether there would be other high maintenance areas that would need to be done in future projects. If so, J-U-B could survey those areas and then make plans for all the areas. For future projects, Gortsema would already have the plans prepared and the City could advertise for the project. Gortsema and Curtiss made a list of approximately 4,400 feet of pipe. J-U-B’s contract for surveying and design for the current and future construction areas is $42,500.00 and construction services for the 2007 project is $17,000.00. The additional work is not budgeted so the sewer project would exceed the budgeted amount; however the City will receive a grant from DEQ for $65,000.00 which would offset the expenses of Wastewater Facility Plan.

On motion by Councilman Houger, second by Councilman Walker to contract with J-U-B for the 2007 project construction services for $17,000.00 and current and future projects surveying and design for $42,500.00. Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE: A draft copy of the Materials Testing and Inspection report was dispersed to the Council for review.

The meeting adjourned at 8:35 P.M.
_________________________________
Terry Vanderwall - Mayor

ATTEST:

_________________________
Tonya Kennedy – City Clerk

March 19, 2007 Regular Meeting

2007-03-19T19:30:00.001-07:00

The City Council met in regular session on March 19, 2007 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:

Bruce Walker
Brian Lorentz
Delbert Houger
Wes Lester
James Zehner

Councilmember absent:

Georgia DeHaas

City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the March 5th regular meeting were approved as presented by Councilman Lester, second by Councilman Zehner. Motion carried by a unanimous vote of the Council present.

VISITORS: Gary McEwen requested permission to hold the 2nd Annual Splash Pedal and Dash on either August 17th and 18th or August 24th and 25th, based upon when the swim meet will be held. Due to requests from parents that would like to be able to watch their children in the event and also participate, Gary asked to use the pool Friday night for the youth and Saturday for the adults. Last year a little over $800.00 was raised. He would use the same route as last year. On motion by Councilman Walker, second by Councilman Houger to approve the triathlon with a waiver of the pool rental fee, contingent upon the dates chosen, available personnel at the pool and a review by Chief Sedam. Motion carried by a unanimous vote of the Council present.

Nancy Edwards was present to let the Council know that the Senior Citizen’s Center is losing bus service as of April 1st. She then had Bob McCall explain more about the request. Coast has provided transportation for the home bound and elderly, delivering them to the center for meals, to the hospital and other critical places they need to go. The organization hopes to be able to find a way to get the people transported. They have been to the County Commissioners who have been supportive of the center. There is a possibility of getting a handicap bus from Southern Idaho but they don’t know yet. Coast was funded partially and if the Senior Center can get a vehicle they probably would be too. Mr. McCall asked whether the Council would provide monetary support if the Senior Citizen’s get a bus or other transportation. Mayor Vanderwall stated that the City is very sympathetic to the situation, but at this time the City’s budget is set until October 1st. It would be something the City could keep in mind during budget.

Pat and Marietta Holman, 695 Elm Street, are building a garage on their property and have asked for an indefinite sidewalk waiver on Elm Street, Main Street and Mount Idaho Road. On motion by Councilman Lester, second by Councilman Houger to grant the Holman’s an indefinite sidewalk waiver on Elm Street, Main Street and Mount Idaho Road. Motion carried by a unanimous vote of the Council present.

Marietta Holman, representing Walco, submitted a letter with requested contract language changes. The yard waste could come under scrutiny in the future and they would like to amend the Garbage contract in section 21 to remove “at no cost” and “other” and then allow for an automatic annual cost of living increase.

CONSENT AGENDA: Mayor Vanderwall explained that items on the Consent Agenda are considered routine in nature and would be enacted with one motion, unless a Councilmember wishes to have an item removed for further discussion. Mayor Vanderwall then read the consent agenda by title only.

1. Approval of bills $208,201.69

2. Planning and Zoning Minutes – March 13, 2007

On motion by Councilman Zehner, second by Councilman Lester to adopt the Consent Agenda as read by title only. ROLL CALL VOTE: YES: Houger, Walker, Lorentz, Lester, Zehner NO: none. Motion passed.

WATER AND SEWER SERVICES OUTSIDE THE CITY LIMITS: Attorney Albers drafted an ordinance that would not allow water and sewer services outside the City limits unless the property was first annexed. Councilman Walker suggested changing “shall” to “currently are” under subsection “c”. Councilman Lester questioned not allowing any hookups outside the city limits that could limit future expansion if those properties that could not annex installed wells and septic, even though they might be willing to hook up and pay for water and sewer. This would not allow the airport to hook up to any services, even though available. Attorney Albers stated that one argument in favor of extensions outside the city limits is that to extent when able, it may be better to lessen the number of septic tanks and drain fields. Councilman Walker stated his main concern was those in area of impact and adjacent to city limits because unless the County supports the area of impact then it makes it hard for the city to enforce its ordinances. Councilman Walker suggested changing the draft ordinance to apply only to those properties contingent to the city limits. Councilman Zehner asked what other cities are doing. Public Works Director Gortsema stated that most counties have zoning; therefore it is difficult to use them as a comparison. Albers stated that Sandpoint and Bonner County are similar to Grangeville. He will try to contact them for additional information prior to the next meeting. Councilman Walker stated that Councilman Lester brought up a good point. If a developer chooses to develop to City standards and comply with the City’s subdivision ordinance then it may be a point of agreement for utilities. Councilman Walker asked Albers to redraft the ordinance to have it affect only those properties contingent to the City limits.

USE OF BUY IN FEES: Councilman Lester questioned the use of the buy in fees. Lester stated he would like to have a better description of where the buy in fees will be used and how that may affect a developer’s project. Public Works Director Gortsema stated that buy in fees are charged because the user is buying capacity that is being taken away from the system due to the new connection. Gortsema researched different Cities and found that the subdivider or developer should build the line to handle the needs of their development and if the City chooses to upgrade the size, then the City should pay the difference. Eagle Sewer District’s response to a requirement for line size was if the line is a scheduled item on the capital improvement plan in the future, the developer can either wait until the year it is scheduled to be replaced or upgrade the line at their own cost sooner.

ANNEXATION OF FOREST SERVICE AND PEBBLE CREEK SUBDIVISION: On motion by Councilman Lorentz, second by Councilman Lester to have Attorney Albers draw up annexation ordinances for the new Forest Service building and Pebble Creek Subdivision. Motion carried by a unanimous vote of the Council present.

VARIANCE FOR CENTENNIAL EVANGELICAL FREE CHURCH: On motion by Councilman Walker, second by Councilman Zehner to approve the variance request for the Centennial Evangelical Free Church at 408 North College. Motion carried by a unanimous vote of the Council present.

SIDEWALK WAIVER REQUEST: On motion by Councilman Zehner, second by Councilman Lester to approve an indefinite sidewalk waiver for Inland Cellular at 94 North Highway 95. Motion carried by a unanimous vote of the Council present.

ARBOR DAY GRANT APPLICATION: On motion by Councilman Walker, second by Councilman Zehner to approve the Arbor Day application. Motion carried by a unanimous vote of the Council present.

PURCHASE OF MIXERS AT WWTP: The purchase of the two mixers will complete the project to replace the hydraulic mixers at the Wastewater Plant. On motion by Councilman Houger, second by Councilman Lester to approve the purchase of two mixers for the Wastewater Plant. Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE: The City has received a copy of the RC&D Minutes of February 22, 2007.

Clerk Kennedy asked if members of the Council would be interested in meeting with the City’s insurance agent to review values on the policy. Mayor Vanderwall assigned the building committee to meet with the agent.

Councilman Walker asked the Council to look at the condition of Heritage Square’s sidewalk prior to next meeting for possible replacement in next year’s budget.

The meeting adjourned at 8:45 _________________________________
Terry Vanderwall - Mayor

ATTEST:
_________________________
Tonya Kennedy – City Clerk

March 5, 2007 Regular Meeting

2007-03-05T19:30:00.001-08:00

The City Council met in regular session on March 5, 2007 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:

Bruce Walker
Brian Lorentz
Del Houger
Wes Lester
Georgia DeHaas
James Zehner

City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the February 20th regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

SIDEWALK WAIVER: On motion by Councilman Lorentz, second by Councilman Zehner to approve an indefinite sidewalk waiver for George and Marilyn Deardorff at 221 East North 6th Street. Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 121 calls for service. There were 81 cases written, 21 misdemeanor arrests, 4 felony arrests, 37 citations, 23 written warnings issued, 4 dogs and 1 cat impounded. The Police and Animal Control Report for February 2007 was accepted on motion by Councilman Zehner, second by Councilman Houger. Motion carried by a unanimous vote of the Council present.

The Water Leak report for February 2007 was presented and it was reported that the department repaired 0 leaks (0 year to date) and installed no new services.

The Planning and Zoning Minutes of February 13, 2007 were approved as presented by Councilman Zehner, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.

ORDINANCE NO. 812

(Ordinance No. 812 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE REPEAL OF THE CURRENT LANGUAGE APPEARING IN SECTION 10-6-2 OF THE MUNICIPAL CODE OF THE CITY OF GRANGEVILLE; PROVIDING SUBSTITUTE LANGUAGE FOR THE SETBACK THAT IS REQUIRED BETWEEN BUILDINGS IN THE INDUSTRIAL ZONE IF THE SAME ABUTS ON A RESIDENTIAL ZONE; PROVIDING THAT THE REPEAL OF THE EXISTING LANGUAGE SHALL LIKEWISE REPEAL THE CONCEPT THAT MATERIALS AND EQUIPMENT SHALL NOT BE STORED WITHIN THE SETBACK AREA; PROVIDING FOR THE REPEAL OF ORDINANCES OR PART OF ORDINANCES IN CONFLICT HEREWITH; AND, PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION.

On motion by Councilwoman DeHaas, second by Councilman Houger that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: DeHaas, Houger, Walker, Lorentz, Lester, Zehner. NO: none. The motion passed. Mayor Vanderwall then declared Ordinance No. 812 duly approved and adopted.

HERITAGE SQUARE USE FOR VACATION BIBLE SCHOOL: John Warford was not able to make it to the meeting; however he would like to use Heritage Square for the Trinity Lutheran vacation bible school in June. The approximately dates are June 4th through June 7th. On motion by Councilman Houger, second by Councilman Zehner to accept John Warford’s request to use Heritage Square for vacation bible school for approximately June 4th through the 7th. Motion carried by a unanimous vote of the Council present.

FLORENCE STREET DISCUSSION: Mayor Vanderwall explained that both principle owners of property in question requested an indefinite sidewalk waiver for themselves as well as any future property owners. The Council isn’t receptive to granting the waiver for all future property owners. Attorney Albers will talk to the owners again to let them know the Council would be agreeable to a waiver for them but not all future owners.

PROPOSED SUBDIVISION ORDINANCE CHANGES: Based upon the recommendations made last meeting, Attorney Albers prepared ordinance changes for the Council’s review. The Council had copies of the proposed ordinances to read. With no Council discussion occurring, the proposed ordinances will be forwarded to Planning and Zoning for a hearing in April.

ROAD CLOSURE FOR BORDER DAYS: Chief Sedam provided a map of temporary and permanent road closures over Border Days, which is on file in the 2007 Border Days file with the City Clerk. The carnival will be set up on June 27th and open June 29th through July 4th. On motion by Councilman Lester, second by Councilman Houger to approve the Border Days street closures as the Chief requested. Motion carried by a unanimous vote of the Council present.

WALCO CONTRACT RENEWAL: The Walco contract renews Oct 1st and the involved parties must act by April 1st if there are any changes. Walco notified the clerk that they plan to submit a letter for the next meeting with some change requests.

SEWER CONNECTIONS BY PEBBLE CREEK SUBDIVISION: Public Works Director Gortsema is waiting for a copy of the utility plan from USKH to see the drainage and he will forward a copy of the plan to Don Sokolowski. On the plan, there are allowances for those people east of the subdivision to bring their sewer lines across for connection. The Technical Review Committee met last week and the information will be forwarded to Planning and Zoning for a hearing in April.

MEETING DATE CHANGE: On motion by Councilman Houger, second by Councilman Walker to move the April 2nd meeting to Tuesday, April 3rd. Motion carried by a unanimous vote of the Council present.

ITEMS TO NOTE: The City Council received copies of the Idaho Community Trees Brochure.

The meeting adjourned at 8:00 P.M.
_________________________________
Terry Vanderwall - Mayor

ATTEST:
________________________
Tonya Kennedy – City Clerk

February 20, 2007 Regular Meeting

2007-02-20T19:30:00.001-08:00

The City Council met in regular session on February 20, 2007 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:

Bruce Walker
Brian Lorentz
Georgia DeHaas
Delbert Houger
Wes Lester

Councilmember absent:

James Zehner

City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the February 5th regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

CONSENT AGENDA: Mayor Vanderwall explained that items on the Consent Agenda are considered routine in nature and would be enacted with one motion, unless a Councilmember wishes to have an item removed for further discussion. Mayor Vanderwall then read the consent agenda by title only.

1. Approval of bills $303,609.73

2. Snowhaven Minutes – January 3, 2007 and February 7, 2007

3. Resolution #198 - Upper Clearwater Transportation Master Plan: A RESOLUTION OF THE CITY OF GRANGEVILLE, IDAHO COUNTY, IDAHO FORMALLY ADOPTING THE UPPER CLEARWATER TRANSPORTATION MASTER PLAN.

4. Surplus – broken paper shredder in the Police Department

5. Library Board Minutes – January 25, 2007

On motion by Councilman Houger, second by Councilman Lester to adopt the Consent Agenda as read by title only. ROLL CALL VOTE: YES: DeHaas, Houger, Walker, Lorentz, Lester, NO: none. Motion passed.

PROPOSED SUBDIVISION CHANGES: Based on the subdivision workshop he attended and other housekeeping updates, Public Works Director Gortsema made suggestions for changes in the Subdivision Ordinance. The Council received a list of proposed changes, some of which Gortsema discussed further. The inspection fee is 1% at this time; however, it could also be set at a fixed rate, with language to charge the highest rate. It was suggested that the owner/developer provide a warranty and bond guaranteeing improvements for a specific length of time. In order to make sure the developer keeps things as clean as possible, the storm drainage system would be maintained by the developer/owner for 3 years or until 75% of the lots are built upon. At the end of that period, the system would be cleaned and turned over to the City. Councilman Lester asked if the City crew would be inspecting at any time. Gortsema responded that at this time that happens but it is difficult because City staff tends to get called away from the job. It is hard to figure the time if the City crew inspects, therefore it might be better to do a percentage. It was also stated that a hired engineered would report to the City, not the developer or contractor. Attorney Albers explained that he would draft the necessary ordinance changes to go before Planning and Zoning for a hearing. All the changes would also go before the County Commissioners for adoption.

PROPOSED PRISONER EXERCISE YARD AT THE COURTHOUSE: It has come under discussion by the County Commissioners to build a prisoner exercise yard on the west end of the courthouse. Mayor Vanderwall felt it was appropriate as a City to address the concerns of the Council. Councilman Walker stated that a number of citizens have expressed a concern to him on the location of the proposed exercise yard. Walker felt that it is up to the County to determine if they need an exercise yard but as a City the Council could address the location. He doesn’t feel that the front yard of the courthouse is the right location. A lot of people use the sidewalk as a means of travel, including school age children and it would be very close to the steam engine, a tourist attraction. Walker felt the Council should send a letter to the Commissioners stating that due to safety and the good nature of the community, it is a bad location. Councilwoman DeHaas felt it was inappropriate to have an exercise yard on Main Street and agrees with Walker on his issues. Chief Sedam stated that he had spoken to Jim Rehder, and Rehder opposes the location. The County has an exercise room in the jail but the biggest complaint is that the air doesn’t move. Rehder would like to hear Council comments and also stated that the Idaho Sheriff’s Association and some of the jailers are driving this. Councilman Houger felt the County needs a yard. If built, he would like to see it built in an area so inmates can not see outside, so that the public and visitors are well protected. Mayor Vanderwall didn’t feel the location was the right place. Councilman Lester noted a tree at the corner of the courthouse that would possibly have to be removed if a yard is built. If there is no other option for location, then possibly have it built out of block and stucco so it matches the courthouse. Ultimately he doesn’t feel it’s the right place. Public Works Director Gortsema suggested building the exercise area on the roof. Jeff Kutner sent an email opposing the location. He felt that the facility doesn’t need to be downtown but instead maybe located on the County property at the airport. Councilman Lorentz agrees with all the reasons Councilman Walker stated for not locating it at the Courthouse. He, along with everyone he has talked to, felt it is the worst thing to put on Main Street of Grangeville. On motion by Councilman Walker, second by Councilman Houger to have Clerk Kennedy send a letter to the commissioners stating the Council’s position and the reasons why they feel it is not appropriate. Motion carried by a unanimous vote of the Council present.

PEBBLE CREEK SUBDIVISION: Grangeville Highway District representative, Mac McBoyle, asked Attorney Albers about turning over the road to the City that would enter Pebble Creek Subdivision. Albers felt that it would be reasonable, but the City would need to accept the road.

ITEMS TO NOTE: The City has received a dividend check from the State Insurance Fund the last two years in the amounts as follows: 2006 = $4,031.00 and 2005 = $3,756.00.

The Council received copies of the RC&D minutes of January 25, 2007.

The meeting adjourned at 8:00 P.M.

_________________________________
Terry Vanderwall - Mayor

ATTEST:
_________________________
Tonya Kennedy – City Clerk

February 5, 2007 Regular Meeting

2007-02-05T19:30:00.001-08:00

The City Council met in regular session on February 5, 2007 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:

Bruce Walker
Brian Lorentz
Del Houger
Wes Lester
Georgia DeHaas

Councilmember absent:

James Zehner

City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the January 15th regular meeting were approved as presented by Councilwoman DeHaas, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

VISITORS: Jeff Kutner was present to provide a CEDA report. Over the last twelve months, CEDA has been involved in loans for three different business, 2 expansions with new owners and a start up business. There will be a tour on a trade mission through the area to look at different options with various businesses to see if there would be an export possibility to China.

Gil Bates, IDA-LEW, provided an update on the telecom study. The goal is to get broadband from Grangeville south to Whitebird and Riggins. Mr. Bates also mentioned that the Kamiah High School has an old shop building that has been vacant for a number of years and they are working with LCSC to start up votec classes with the high school and possibly have evening classes for others.

Lisa Stoddard, the Community Action Partnership executive director discussed the Horizon’s Project for the Grangeville area. She explained that the project goal is to develop leadership efforts and to look at poverty reduction efforts in the City. There is a process that the program requires and the next stage involves study circles. Lisa invited everyone to attend the first study circle on February 13th, 7:00 p.m. at the Senior Center.

SIDEWALK WAIVERS: On motion by Councilman Walker, second by Councilman Lorentz to approve an indefinite sidewalk waiver for Gerry Peterson, representing Grangeville Investments LLC, for the Forest Service Building project north of the Truck Route. Motion carried by a unanimous vote of the Council present.

On motion by Councilwoman DeHaas, second by Councilman Houger to approve an indefinite sidewalk waiver for Casey Patoray at the end of North Florence extended and the Truck Route. Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 137 calls for service. There were 86 cases written, 23 misdemeanor arrests, 4 felony arrests, 47 citations, 21 written warnings issued, 4 dogs and 1 cat impounded. The Police and Animal Control Report for January 2007 and the Year End Report for 2006 was accepted on motion by Councilman Lester, second by Councilman Houger. Motion carried by a unanimous vote of the Council present.

The Water Leak report for January 2007 was presented and it was reported that the department repaired 0 leaks (0 year to date) and installed no new services.

WATER COMPARISON: Public Works Director Gortsema presented a comparison sheet of gallons of water pumped before and after the water project. There is a significant change in numbers and they show that the upgrades to the system have made a large positive impact.

SUBDIVISIONS WORKSHOP: Public Works Director Gortsema stated that the subdivision workshop he attended in Boise was very good. He has some ideas for the City to use to modify the existing subdivision ordinance and will present them at a later date.

DONATION: On motion by Councilman Walker, second by Councilman Lester to donate a family pool pass to the Chocolate Fantasy. Motion carried by a unanimous vote of the Council present.

TRANSCIVIL CONSULTING SERVICES AGREEMENT: On motion by Councilman Walker, second by Councilman Lorentz to authorize the signing of the consulting services contract with TransCivil by the Mayor and the City Clerk. Motion carried by a unanimous vote of the Council present.

ENGINEER FOR SUBDIVISION PLATS: Idaho code requires a state of Idaho licensed city engineer to sign subdivision plats. Because the City does not have an engineer on staff, we need to contract with someone who could review it to make sure it is consistent with state law and the City’s subdivision ordinance. Some engineers that were suggested were Daryl Mullinex, Carl Edwards and Mike Sturdevant. On motion by Councilman Walker, second by Councilman Lester to contract with Daryl Mullinex to be the contract engineer for the Williams Subdivision. Motion carried by a unanimous vote of the Council present.

FY 2006 AUDIT CONTRACT: On motion by Councilman Lester, second by Councilman Lorentz to authorize Gibbons Scott and Dean to do the audit for $13,050.00 for fiscal year 2006. Motion carried by a unanimous vote of the Council present.

TRUCK ROUTE BYPASS: Public Works Director Gortsema explained that the State funds are frozen for certain grants, therefore the grant application signed at the last meeting for a study of the truck route bypass is at a standstill. The application won’t be sent in as it is recommended that the entities wait until fall and then apply for a concept grant instead.

ITEMS TO NOTE: The City Council received copies of the Walco Tonnage Reports through December 2006 and the Expenditure and Revenue Reports for the first quarter of FY 2007. The Council was also notified of the annexation requests for Pebble Creek Subdivision and the property for the new Forest Service Building.

The meeting adjourned at 8:10 P.M.

_________________________________
Terry Vanderwall - Mayor
ATTEST:

_________________________
Tonya Kennedy – City Clerk

January 16, 2007 Regular Meeting

2007-01-16T19:30:00.001-08:00

The City Council met in regular session on January 16, 2007 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:

Bruce Walker
Brian Lorentz
Georgia DeHaas
Delbert Houger
James Zehner
Wes Lester

City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the January 2nd regular meeting were approved as presented by Councilman Lester, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present.

CONSENT AGENDA: Mayor Vanderwall explained that items on the Consent Agenda are considered routine in nature and would be enacted with one motion, unless a Councilmember wishes to have an item removed for further discussion. Mayor Vanderwall then read the consent agenda by title only.

1. Approve the applications submitted by the following businesses for liquor license, wine and/or beer license by the drink and/or by the package, pending State approval.

Askers Thrift Inc. d/b/a Askers Harvest Foods
Cash & Carry Foods, Inc. d/b/a C & C Express
Brenda & Doug McRoberts d/b/a Camas Lanes
Ernie’s Steakhouse LLC d/b/a Ernie’s Steakhouse & 41 Club
Cash & Carry Foods, Inc. d/b/a Grangeville Cash & Carry
BPOE #1825 Inc. d/b/a Grangeville Elks Lodge #1825
Beth & Mike Sturdevant d/b/a Grangeville Pizza Factory
Xie Quan Deng d/b/a Hong Fa
Richard Pearson d/b/a Oscars Restaurant
Ceressero Corp. d/b/a Palenque Mexican Restaurant
Hawkin’s Sports Inc. d/b/a Rae Brothers Sporting Goods
Sunset Marts Inc. d/b/a Sunset Mart #12
Jimmie W. Henderson d/b/a The Establishment
Sue Kay Kutner d/b/a The Gallery
Kimberly Ann Eliott d/b/a Triangle Tavern
JOPO d/b/a Zip Trip #21
Barbara Duncan Duncan d/b/a Barb’s Café

2. Approval of request for budgeted $3000 for chamber of commerce

3. Approval of bills

4. Snowhaven Minutes – January 3, 2007

5. Approve the appointment of Chuck Hepner and Todd Wilse to the Snowhaven Board, replacing Tommianne Whitten and Mike Brewster

6. Move the second meeting in February to February 20th, due to President’s Day Holiday

Councilman Lester requested to remove the Snowhaven Minutes from the consent agenda.

On motion by Councilman Lester, second by Councilman Zehner to adopt the Consent Agenda with the Snowhaven Minutes removed, as read by title only. ROLL CALL VOTE: YES: DeHaas, Houger, Walker, Lorentz, Lester, Zehner. NO: none. Motion passed.

SNOWHAVEN MINUTES: Councilman Lester pointed out that Todd Marek had commented that there may need to be more staff to load and unload the tubers on busy days. It was requested that clarification be received from Todd to find out if it’s an insurance concern and then possibly have the minutes corrected if necessary.

BILLS: The bills were approved and ordered paid out of their respective funds on motion by Councilman Lester, second by Councilman Houger. Motion carried by a unanimous vote of the Council present.

Payroll Fund $ 47,672.83
General Fund $ 52,825.48
Street Fund $ 26,667.75
Library Fund $ 3,376.78
Library Memorial Fund $ 219.67
Recreation Fund $ 1,479.09
Snowhaven Fund $ 12,744.20
Medical Insurance Fund $ 13,325.26
Water Fund $ 24,293.25
Sewer Fund $ 18,980.26
Sanitation Fund $ 36,161.76

MEMORANDUM OF UNDERSTANDING TRUCK ROUTE: Public Works Director Gortsema supplied estimates to the Council for possible match cost estimates on the grant. There is a possibility that the match could be $0 if the second grant is received, with a maximum of approximately $9,307 if it is not. The earliest the entities could see any money is 2012. The County has approved signing the MOU, contingent upon the City’s support. Councilman Walker stated that the truck route relocation is the only positive thing that local citizen’s have agreed upon that has come out of the corridor study. On motion by Councilman Walker, second by Councilman Houger to adopt the Memorandum of Understanding on the truck route relocation.

VACATION CARRYOVER: Chief Sedam asked permission to carryover two days of vacation which he had used by the 5th of January. On motion by Councilman Zehner, second by Councilman Zehner to authorize the carryover of two days of vacation for Chief Sedam. Motion carried by a unanimous vote of the Council present.

NEW FOREST SERVICE BUILDING: A workshop was held last week with the Council, Public Works Director Gortsema and Gerry Peterson, so Mr. Peterson could voice his concerns to the Council and explain his requests and answer any questions. Mayor Vanderwall explained that the Council needed to decide if they wanted to vary from their original position as stated in the letter authorized at the January 2nd meeting.

Councilmen Houger and Walker felt it was in the best interest of the community to stand as is and not change the City’s position. Public Works Director Gortsema showed another option on looping the line as far as plumbing around the pressure reducing value, but felt if Mr. Peterson wanted to come off the existing line that’s fine. However, if he extends the line it should be finished out within two years. Councilman DeHaas agreed with Houger and Walker. No additional comments were made to change the Council’s position.

AREA OF IMPACT UPCOMING MEETING: Mayor Vanderwall let the Council know that they would receive a packet of information for the meeting, as prepared by Attorney Albers and Clerk Kennedy.

SUBDIVISION WORKSHOP: Public Works Director Gortsema explained that he plans to attend an AIC Subdivision Workshop in Boise at the end of the month and invited the Council to attend also.

ITEMS TO NOTE:

The meeting adjourned at 8:00 P.M.

_________________________________
Terry Vanderwall - Mayor

ATTEST:
_________________________
Tonya Kennedy – City Clerk

January 2, 2007 Regular Meeting

2007-01-02T19:30:00.001-08:00

The City Council met in regular session on January 2, 2007 at 7:30 P.M. in the Council Chambers of City Hall.

Mayor Vanderwall presided:

Councilmembers present:

Bruce Walker
Brian Lorentz
James Zehner
Del Houger
Wes Lester

Councilmember absent: Georgia DeHaas

City employees present were Public Works Director Gortsema, Chief Sedam, Attorney Albers and Clerk Kennedy.

The meeting was called to order and the minutes of the December 18th regular meeting was approved as presented by Councilman Zehner, second by Councilman Lester. Motion carried by a unanimous vote of the Council present.

COMMITTEE REPORTS: Chief of Police Sedam summarized the monthly report, reporting that the department responded to 130 calls for service. There were 90 cases written, 20 misdemeanor arrests, 0 felony arrests, 30 citations, 24 written warnings issued, 4 dogs and 5 cats impounded. The Police and Animal Control Report for December 2006 was accepted on motion by Councilman Zehner, second by Councilman Lorentz. Motion carried by a unanimous vote of the Council present. Officer Beene is scheduled to attend the policy academy in March.

WATER PROJECT UPDATE: Public Works Director Gortsema stated the patching has been completed with cold mix by the City employees and a bill has been prepared to be sent to Bodiford for the labor and materials. Mike Sturdevant has been in the office working on as-built plans for the project.

FINDINGS OF FACT, CONCLUSION OF LAW FOR THE VACATION OF ARAM STREET: On motion by Councilman Walker, second by Councilman Houger to adopt the Findings of Fact and Conclusions of Law for the denial of the request to vacate Aram Street as submitted by Carolyn Bock. Motion carried by a unanimous vote of the Council present.

ORDINANCE NO. 811

(Ordinance No. 811 in its entirety on file in the City’s Ordinance File)

AN ORDINANCE OF THE CITY OF GRANGEVILLE PROVIDING FOR THE AMENDMENT OF A PORTION OF SECTION 8-5-4 OF THE MUNICIPAL CODE OF THE CITY OF GRANGEVILLE, WITH SAID AMENDMENT BEING ONLY OF SECTION 8-5-4(C); PROVIDING FOR THE INCREASE IN PAVEMENT CUTTING FEES, SAID INCREASE BEING ADOPTED AFTER HEARING; PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION; PROVIDING FOR THE RETENTION OF SECTION 8-5-4, EXCEPT IN SECTION C; PROVIDING FOR AN EFFECTIVE DATE; AND, PROVIDING FOR THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH.

On motion by Councilman Lester, second by Councilman Zehner that the first reading be approved, that the rules be suspended, the second and third readings be waived and the ordinance be approved and adopted. ROLL CALL VOTE: YES: Houger, Walker, Lorentz, Lester, Zehner. NO: none. The motion passed. Mayor Vanderwall then declared Ordinance No. 811 duly approved and adopted.

WATER AND SEWER SERVICES CONNECTION POLICY: On motion by Councilman Zehner, second by Councilman Lester to adopt the Water and Sewer Service Connection Policies. Motion carried by a unanimous vote of the council present.

CONSENT AGENDA: Mayor Vanderwall explained that items on the Consent Agenda are considered routine in nature and would be enacted with one motion, unless a Councilmember wishes to have an item removed for further discussion. Mayor Vanderwall then read the consent agenda by title only.

1. Approve the following Boards and Commissions:

Library Board: Carol Kinzer (2012), Judy Wayenburg (2011), Kay Stumpf (2008), Joan Hall (2009), David Rauzi (2010)

Planning and Zoning Commission: Wilmer Seaver (2009), Nancy Kaschmitter (2009), Michael Cook (2008), Hunter Edwards (2008), Dick Haener (2007), Darcie Bentley (2008), Kevin Asker (2009)

Snowhaven Ski Board: James Kingma, John Urbahn, Jerry Hill, Mike Brewster, Pauline Sullivan, Judy Purdy, Kim Peterson, Tomianne Whitien

Snowhaven Expansion Committee: Todd Marek, Mike Sturdevant, Kevin Asker, Paul Eimers, James Kingma, John Lamb, Mac McBoyle, James Rockwell

ADA Committee: Councilmember DeHaas, Connie Workman, Dock Stroop, Lynda Allen, Mark Gravatt

Technical Review Committee: Mike Sturdevant, Tim Kaschmitter and Dan Tackett

2. Approve the Council Committees for 2007

3. Move the second meeting of January to Tuesday, January 16th, due to Martin Luther King Jr. Holiday

4. Resolution #197 – Authorize the execution of the Foothills Inc. water lease: A RESOLUTION OF THE CITY OF GRANGEVILLE PROVIDING FOR AUTHORITY FROM THE CITY COUNCIL TO THE MAYOR AND CITY CLERK TO AUTHORIZE SIGNATURE OF THE RENEWED LEASE WITH FOOTHILLS, INC. FOR THE GRANGEVILLE WATERSHED WATER SYSTEM.

5. December 2006 Water Leak Report – 1 leaks (108 ytd), 1 services

On motion by Councilman Lester, second by Councilman Lorentz to adopt the Consent Agenda as read by title only. ROLL CALL VOTE: YES: Houger, Walker, Lorentz, Lester, Zehner. NO: none. Motion passed.

NEW FOREST SERVICE BUILDING: Public Works Director Gortsema explained that Gerry Peterson has been conversing with him about different ideas on how to proceed with the new Forest Service building by the airport. At the time of the bid, it was understood that a request to annex the property would be submitted to the City for approval. Different options have now been presented to Gortsema, one of which is not to annex for up to 4 years, but to be allowed to pay in City water and sewer rates. There has also been discussion on the size, location and design of water lines and what the City would accept. Gortsema had a plan that was discussed with Peterson as shown below on what the City would accept.

The City allows the 8” water main, including a fire hydrant, to be stubbed in from the Airport Rd. as shown on the original plan. The City would install service lines only through the meter for the S.O. and the warehouse at City cost.

In exchange for the considerations listed above Gerry would provide the following.

Gerry will provide the City with an easement along the south property line for installation of a connector water main between Idaho Ave. and the Danlicker property.
Gerry will provide some form of security acceptable to the City to insure that the stubbed 8” water line will be looped within two (2) years from the date of our agreement.
Gerry will pay all of the required buy-in fees as calculated based on the current City ordinance.

Mayor Vanderwall felt that if Peterson wanted something different, a request would need to be made to the Council before a formal action could be taken. On motion by Councilman Walker, second by Councilman Houger to send a letter with the city’s offer as outlined by Gortsema and also state that the property would need to be annexed to receive city services. Motion carried by a unanimous vote of the Council present.

MEMORANDUM OF UNDERSTANDING: Public Works Director Gortsema attended a meeting to discuss the possibilities of an alternate truck route. Representatives from ITD, Idaho County, Grangeville Highway District and the City met to discuss applying for a grant as a group entity. The state would administer the grant and the involved entities would split the costs for the administration of the grant. It was felt that 2.5 to 3 million would be enough to design and construct the road from the Forest Service building to the DeFord property, which would be considered Phase I. The project would actually be a highway district project with the city signing on. The more entities on the application, the more points you can receive.

The meeting adjourned at 8:20 P.M.

_________________________________
Terry Vanderwall - Mayor

ATTEST:

_________________________
Tonya Kennedy – City Clerk